Part-Time Administrative Specialist — Payroll & Data

Health New Zealand - Te Whatu Ora; Greymouth; On-site; NZD 55,000 - 75,000; Part time

Job summary

Health New Zealand - Te Whatu Ora Greymouth is seeking an experienced Administration Assistant to support the Hospitality Manager and the wider team with a range of administrative, financial and payroll tasks.

You will be detail‑focused, organised and capable of handling confidential information, with strong Excel and MS Office skills, and the ability to manage competing priorities in a busy hospital environment.

Qualifications

• Previous admin experience in a large organisation.
• Strong Microsoft Word, Outlook and Excel skills.
• Intermediate to advanced Excel: formulas, functions and data tools.
• Experience handling payroll, invoices and purchase orders.
• Accurate record keeping and meeting deadlines.
• Ability to analyse data and present clear information.
• Attention to detail and high accuracy.
• Strong organisational and time-management skills.
• Ability to work independently and as part of a team.
• Proactive in identifying errors and resolving issues.

Responsibilities

• Provide admin support to Hospitality Manager and team.
• Complete administrative tasks accurately within timeframes.
• Maintain monthly spreadsheets, reports and data.
• Prepare and process payroll information, timesheets and attendance.
• Process purchase orders, invoices and credit notes.
• Maintain financial and administrative records.
• Support Meals on Wheels with orders, records and invoicing.
• Assist with routine reporting, data collection and correspondence.
• Provide timely information to support decisions.
• Liaise with staff, suppliers and stakeholders for service.
• Handle confidential information per policy.
• Identify opportunities to improve processes.

Skills

Administrative experience

Attention to detail

Organisational skills

Time management

Data entry

Independent worker

Teamwork

Communication

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Health New Zealand - Te Whatu Ora Greymouth is seeking an experienced Administration Assistant to support the Hospitality Manager and the wider team with a range of administrative, financial and payroll tasks.

You will be detail‑focused, organised and capable of handling confidential information, with strong Excel and MS Office skills, and the ability to manage competing priorities in a busy hospital environment.