Part-Time Administrative & Financial Assistant

New Zealand Government; Greymouth; On-site; NZD 40,000 - 52,000; Part time

Job summary

Health New Zealand | Te Whatu Ora is seeking an Administration Assistant for Commercial Services at Greymouth Hospital. This part-time permanent role is 30 hours per week, Monday to Friday, 8.30am to 3pm, supporting payroll, purchasing and daily admin tasks.

You will maintain records, process invoices and liaise with staff and suppliers, using strong Excel and data skills in a busy service environment.

Qualifications

• Experience in an administrative role, preferably in a large or complex organisation.
• Strong MS Office skills, particularly Word, Outlook and Excel.
• Intermediate to advanced Excel skills with formulas and data tools.

Responsibilities

• Completing administrative tasks accurately, efficiently and within required timeframes.
• Maintaining monthly spreadsheets, reports and operational data.
• Preparing and processing payroll information, timesheets and staff attendance information.
• Processing purchase orders, invoices and credit notes, ensuring documentation is provided.
• Maintaining accurate, well-organised records.
• Identifying and following up errors, discrepancies and outstanding information.
• Providing administrative support for Meals on Wheels, including orders and invoicing.
• Assisting the Hospitality Manager with reporting and data collection.
• Providing timely information to support operational and financial decision-making.
• Liaising with staff, suppliers and stakeholders to provide a professional service.
• Handling confidential information appropriately.

Skills

Attention to detail

Time management

Communication skills

Team player

Proactive

Data analysis

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Health New Zealand | Te Whatu Ora is seeking an Administration Assistant for Commercial Services at Greymouth Hospital. This part-time permanent role is 30 hours per week, Monday to Friday, 8.30am to 3pm, supporting payroll, purchasing and daily admin tasks.

You will maintain records, process invoices and liaise with staff and suppliers, using strong Excel and data skills in a busy service environment.