Part-Time Admin & Payroll Specialist

West Coast District Health Board; Greymouth; On-site; NZD 45,000 - 58,000; Part time

Job summary

West Coast District Health Board is seeking an Administration Assistant – Commercial Services to support the Hospitality service with administration, financial processing and payroll tasks. The role involves maintaining records, processing invoices and purchase orders, and generating reports to help runs smoothly.

Working in a busy hospital environment, you will liaise with staff and suppliers, handle confidential information and continuously look for process improvements.

Qualifications

• Previous experience in an administrative role, preferably within a large or complex organisation.
• Strong Microsoft Office skills, particularly Word, Outlook and Excel.
• Intermediate to advanced Excel skills, including the ability to use formulas, functions and data tools to manage, analyse and present information.
• Experience processing financial and administrative information, including purchase orders, invoices and credit notes.
• Experience maintaining accurate records and meeting regular processing and reporting deadlines.
• The ability to manipulate, collate and analyse data and present information in a clear and easy-to-understand format.
• Excellent attention to detail and a high level of accuracy when entering, checking and reporting information.
• Strong organisational and time-management skills, with the ability to prioritise competing demands.
• The ability to work independently while also contributing positively to a team.
• A proactive approach to identifying errors, resolving issues and following up outstanding information.
• The ability to manage confidential and sensitive information with discretion.

Responsibilities

• Completing administrative tasks accurately, efficiently and within required timeframes.
• Maintaining monthly spreadsheets, reports and operational data.
• Preparing and processing payroll information, timesheets and staff attendance information.
• Processing purchase orders, invoices and credit notes, ensuring the appropriate documentation is provided.
• Maintaining accurate, well-organised and up-to-date financial and administrative records.
• Identifying and following up errors, discrepancies and outstanding information.
• Providing administrative support for Meals on Wheels, including orders, records, invoicing and reporting.
• Assisting the Hospitality Manager with routine reporting, data collection, correspondence and other administrative requirements.
• Providing timely and accurate information to support operational and financial decision-making.
• Liaising with staff, suppliers and other stakeholders to provide a professional, responsive and helpful service.
• Handling confidential and sensitive information appropriately and in accordance with organisational policies and requirements.
• Identifying opportunities to improve administrative processes and ways of working.

Skills

Microsoft Office

Excel

Word

Data analysis

Payroll processing

Tools

Payroll software

Records management system

Job description

West Coast District Health Board is seeking an Administration Assistant – Commercial Services to support the Hospitality service with administration, financial processing and payroll tasks. The role involves maintaining records, processing invoices and purchase orders, and generating reports to help runs smoothly.

Working in a busy hospital environment, you will liaise with staff and suppliers, handle confidential information and continuously look for process improvements.