Part-Time Admin & Finance Coordinator – Hospitality

Canterbury District Health Board; Greymouth; On-site; NZD 52,000 - 72,000; Part time

Job summary

Canterbury District Health Board is seeking an Administration Assistant – Commercial Services for a part-time, permanent role (30 hours per week, Mon–Fri 8:30am–3pm). The role supports the Hospitality Manager and team with payroll, purchase orders, invoices and reporting in a busy hospital service.

The ideal candidate is detail-focused, organised and capable of managing confidential information while delivering accurate records and timely updates.

Qualifications

• Experience in an administrative role within a large/complex organisation.
• Strong MS Office skills with emphasis on Excel data tools and formulas.
• Experience processing payroll, PO, invoices and credit notes.
• Excellent attention to detail and ability to meet deadlines.
• Ability to manage confidential information with discretion.

Responsibilities

• Complete administrative tasks accurately, efficiently and on time.
• Maintain monthly spreadsheets, reports and operational data.
• Prepare and process payroll information, timesheets and staff attendance.
• Process purchase orders, invoices and credit notes with proper documentation.
• Maintain accurate, well-organised financial and administrative records.
• Identify and follow up errors, discrepancies and outstanding information.
• Provide admin support for Meals on Wheels including orders and invoicing.
• Assist Hospitality Manager with routine reporting and data collection.
• Provide timely information to support operational and financial decisions.
• Liaise with staff, suppliers and stakeholders to deliver a professional service.
• Handle confidential information per policy.

Skills

Microsoft Office

Excel

Outlook

Payroll

Tools

Excel

Word

Outlook

Job description

Canterbury District Health Board is seeking an Administration Assistant – Commercial Services for a part-time, permanent role (30 hours per week, Mon–Fri 8:30am–3pm). The role supports the Hospitality Manager and team with payroll, purchase orders, invoices and reporting in a busy hospital service.

The ideal candidate is detail-focused, organised and capable of managing confidential information while delivering accurate records and timely updates.