Paediatric Respiratory Admin Assistant

University Hospitals of Derby and Burton NHS Foundation Trust; New Zealand; On-site; NZD 50,000 - 72,000; Full time

Job summary

The Royal Derby Hospital-based role provides dedicated administrative support to a specialist paediatric respiratory service, aiding delivery of high-quality care for children and young people across Derbyshire.

You will work as part of a small, friendly team, handle referrals, book appointments, maintain patient records and compile clinic letters, while ensuring confidentiality and accuracy.

Responsibilities

• Processing referrals received from healthcare professionals.
• Coordinating appointments and supporting clinic administration across the Children's Respiratory Service.
• Using Trust patient administration systems, Cardiobase and other electronic systems to support patient pathways.
• Preparing and distributing clinic correspondence, outcome letters and reports.
• Maintaining accurate patient records and service activity data.
• Responding to enquiries from patients, families, healthcare professionals and members of the multidisciplinary team.
• Supporting service monitoring and data collection requirements.
• Working independently to prioritise workload and support the Respiratory Clinical Nurse Specialist and wider respiratory team in the delivery of the service.

Job description

This role will provide dedicated administrative support to a specialist paediatric respiratory service, supporting the delivery of high-quality care for children and young people across Derbyshire. Working as part of a small and friendly team, you will play an important role in ensuring patients receive an efficient and effective service from referral through to clinic outcome. This is an excellent opportunity for an organised and motivated individual who enjoys working independently, managing a varied workload and supporting a developing service. The role is based at the Royal Derby Hospital and may involve supporting services delivered across multiple sites. Working days and hours will be discussed at interview. The role is busy and varied and requires excellent organisational, communication and administrative skills.

• Processing referrals received from healthcare professionals.
• Coordinating appointments and supporting clinic administration across the Children's Respiratory Service.
• Using Trust patient administration systems, Cardiobase and other electronic systems to support patient pathways.
• Preparing and distributing clinic correspondence, outcome letters and reports.
• Maintaining accurate patient records and service activity data.
• Responding to enquiries from patients, families, healthcare professionals and members of the multidisciplinary team.
• Supporting service monitoring and data collection requirements.
• Working independently to prioritise workload and support the Respiratory Clinical Nurse Specialist and wider respiratory team in the delivery of the service.

The successful candidate will be organised, proactive and able to use their own initiative whilst maintaining a high level of accuracy and confidentiality.

Closing date of applications: 19 November 2026 Interview date: 3 December 2026

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together. Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4thbusiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.