Outpatient Clinic Coordinator & Admin Specialist

New Zealand Government Joba; Auckland; On-site; NZD 55,000 - 70,000; Full time

Job summary

Health New Zealand (Te Whatu Ora) invites applications for a Clinical and Administration Coordinator based at Manukau Health Park. The role is full-time (40 hours per week), fixed term until 31 December 2026, and focuses on coordinating outpatient clinics and waitlists within the Medicine Division.

You will work closely with the Clinical Nurse Manager and multidisciplinary teams to ensure clinics run efficiently and patients access timely care.

Qualifications

• Minimum 2 years in a customer-focused admin role within a healthcare setting.
• Proficient in MS Word and Outlook.
• Experience scheduling and clerical administration.
• Proficiency in iPM, MCIS, Concerto.
• Strong organisational skills with effective time management.

Responsibilities

• Coordinating, scheduling, and managing outpatient follow-up waitlists.
• Setting up, cancelling, and adjusting clinics in line with service requirements.
• Providing administrative and coordination support to the wider module team.
• Supporting clinic preparation and ensuring effective ongoing waitlist management.
• Liaising with clinical and administrative teams to maintain smooth clinic operations.
• Monitoring clinic activity and assisting with service delivery outcomes.

Skills

MS Word

Outlook

Scheduling

Time management

Attention to detail

Collaboration

Tools

iPM

MCIS

Concerto

Job description

Health New Zealand (Te Whatu Ora) invites applications for a Clinical and Administration Coordinator based at Manukau Health Park. The role is full-time (40 hours per week), fixed term until 31 December 2026, and focuses on coordinating outpatient clinics and waitlists within the Medicine Division.

You will work closely with the Clinical Nurse Manager and multidisciplinary teams to ensure clinics run efficiently and patients access timely care.