Office Manager

Inside Running; Mount Maunganui; On-site; NZD 40,000 - 57,000; Full time

Job summary

Inside Running is seeking an Office Manager to lead daily operations at our Mount Maunganui facility. This permanent, full-time role requires a minimum of 30 hours per week with a pay rate of $35 per hour, Monday–Friday with occasional out‑of‑hours work.

You will manage admin processes, wages, and team tasks while ensuring compliance and smooth workflows. You will coordinate homestay payments, maintain records in Xero, and oversee marketing activities and recruitment.

Qualifications

• Minimum 3 years’ experience in administration or a similar role with transferrable skills.
• At least 1 year of management or team leadership experience.
• Minimum 1 year’s experience in marketing.
• Excellent organisational, time-management and prioritisation skills.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience scheduling meetings and coordinating appointments.
• Ability to build and maintain strong relationships.
• Experience with Xero is desirable.
• Rugby knowledge is helpful.

Responsibilities

• Managing day-to-day operations of the academy and admin workflows.
• Processing fortnightly wages and reconciling financial records in Xero.
• Coordinating homestay payments and maintaining payment spreadsheets.
• Managing tasks, delegating to team and tracking progress.
• Overseeing internal records, databases, and accommodation inspections.
• Reviewing procedures to streamline operations and team workflows.
• Preparing weekly reports and coordinating team meetings.
• Coordinating office and academy equipment and stock levels.
• Ensuring regulatory compliance including visas and clearances.
• Overseeing marketing and promotional activities, plus recruitment.

Skills

Administration experience

Management experience

Marketing experience

Organisational skills

Communication skills

English proficiency

Relationship building

Discretion and professionalism

Problem solving

Team leadership

Tools

Microsoft Office

Google Workspace

Xero

Job description

New Zealand’s leading full time rugby academy and operating since 2010, Inside Running Academy offers a range of Camps and Services that are entirely focused on player’s present and future development. We teach players how to become the best player that they can be through comprehensive training schedules, expert coaching and support staff, state of the art methodology and world-class training facilities.

The Role:

We're looking for an Office Manager to join our team. This is a permanent, full-time position with a minimum of 30 hours per week ($35ph). The role is based at our facilities in Mount Maunganui and is Monday-Friday, although some out of hours and weekend work may be required.

Key responsibilities include:

• Managing and coordinating the day-to-day operations of the academy, ensuring efficient administrative processes and workflows.
• Processing fortnightly wages, reconciling financial records in Xero, coordinating homestay payments and maintaining accurate payment and accounting spreadsheets.
• Managing and delegating weekly tasks to the wider team, monitoring progress and ensuring tasks are completed.
• Managing administrative duties, including managing internal records & databases and overseeing accommodation inspections and maintenance.
• Reviewing internal systems and procedures, identifying opportunities to streamline operations and improve administrative efficiency and team workflows.
• Preparing weekly reports & coordinating team meetings.
• Coordinating office & academy equipment, monitoring stock levels and submitting orders.
• Managing regulatory compliance, including homestay host police checks, visitor visas for players in exempt countries & international player clearances.
• Managing the academy's marketing & promotional activities.
• Oversee staff recruitment.

About you:

• Minimum 3 years’ experience in administration or a similar role with transferrable skills, with strong attention to detail.
• At least 1 year of management or team leadership experience, with the confidence to lead a team and take responsibility.
• Minimum 1 year’s experience in marketing.
• Excellent organisational, time-management and prioritisation skills, with the ability to manage multiple projects and competing deadlines.
• Strong written and verbal communication skills, with proficiency in English.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and Google Workspace.
• Experience scheduling meetings and coordinating appointments.
• Ability to build and maintain strong relationships.
• Ability to handle confidential information with discretion and professionalism.
• Self-motivated, with strong problem-solving skills.
• Experience with Xero is desirable.
• Background rugby knowledge would be helpful.
• Applicants must hold New Zealand citizenship or residency to apply for this role.