Rugby Academy Operations Lead & Admin

Inside Running; Mount Maunganui; On-site; NZD 40,000 - 57,000; Full time

Job summary

Inside Running is seeking an Office Manager to lead daily operations at our Mount Maunganui facility. This permanent, full-time role requires a minimum of 30 hours per week with a pay rate of $35 per hour, Monday–Friday with occasional out‑of‑hours work.

You will manage admin processes, wages, and team tasks while ensuring compliance and smooth workflows. You will coordinate homestay payments, maintain records in Xero, and oversee marketing activities and recruitment.

Qualifications

• Minimum 3 years’ experience in administration or a similar role with transferrable skills.
• At least 1 year of management or team leadership experience.
• Minimum 1 year’s experience in marketing.
• Excellent organisational, time-management and prioritisation skills.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience scheduling meetings and coordinating appointments.
• Ability to build and maintain strong relationships.
• Experience with Xero is desirable.
• Rugby knowledge is helpful.

Responsibilities

• Managing day-to-day operations of the academy and admin workflows.
• Processing fortnightly wages and reconciling financial records in Xero.
• Coordinating homestay payments and maintaining payment spreadsheets.
• Managing tasks, delegating to team and tracking progress.
• Overseeing internal records, databases, and accommodation inspections.
• Reviewing procedures to streamline operations and team workflows.
• Preparing weekly reports and coordinating team meetings.
• Coordinating office and academy equipment and stock levels.
• Ensuring regulatory compliance including visas and clearances.
• Overseeing marketing and promotional activities, plus recruitment.

Skills

Administration experience

Management experience

Marketing experience

Organisational skills

Communication skills

English proficiency

Relationship building

Discretion and professionalism

Problem solving

Team leadership

Tools

Microsoft Office

Google Workspace

Xero

Job description

Inside Running is seeking an Office Manager to lead daily operations at our Mount Maunganui facility. This permanent, full-time role requires a minimum of 30 hours per week with a pay rate of $35 per hour, Monday–Friday with occasional out‑of‑hours work.

You will manage admin processes, wages, and team tasks while ensuring compliance and smooth workflows. You will coordinate homestay payments, maintain records in Xero, and oversee marketing activities and recruitment.