Office Administrator - HR & Payroll

McCallum Bros; Avondale; On-site; NZD 29,000 - 44,000; Part time

Benefits offered by this job

Free parking

Well-established team

Mileage allowance reimbursed at IRD

Job summary

McCallum Bros in Avondale, NZ, seeks an experienced Office and Payroll Administrator to join our small, family-owned team. You will manage weekly payroll across the group, handle HR administration, recruitment support, and general office duties.

The role offers 20–25 hours per week with potential to grow; travel to Clevedon once a week will be required; parking is available. You should have payroll experience, strong admin skills, and knowledge of employment legislation.

Qualifications

• Proven experience in an HR administration or coordination role.
• A minimum of two years' end-to-end payroll experience, with a solid understanding of payroll legislation.
• Strong administrative skills and exceptional attention to detail.
• Excellent organisational skills, with the ability to manage workflow, set priorities and meet deadlines.
• Experience with accounting packages, and confidence with Excel and Word.
• Understanding intercompany accounts and how they tie together in the general ledger.

Responsibilities

• Assist with processing the weekly payroll across the group — three separate payrolls in Crystal Payroll, covering approximately 100 waged and salaried employees
• HR administration — drafting letters of offer and contract variations, and maintaining HR documentation
• Timesheet management — verifying timesheets and coordinating with department managers
• Recruitment support — posting job ads, assisting with the recruitment process and managing onboarding for new starters
• Provide back-up across the Accounts Receivable and Accounts Payable ledgers
• Assist with daily bank transactions and reconciliations
• Assist with AEWV applications
• Support the team with general administration and reporting for the group
• Take on ad hoc projects and provide support as required

Skills

Payroll processing

HR administration

Recruitment support

Excel

Word

Crystal Payroll

MoneyWorks

Intercompany accounts

Organisational skills

Education

Two years payroll experience

Tools

Crystal Payroll

MoneyWorks

Excel

Word

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are a small family-owned business looking for an experienced Office and Payroll Administrator to join our Avondale-based team. The successful applicant will have good communication skills, a sense of humour, and be comfortable working in a small team.

Key responsibilities

• Assist with processing the weekly payroll across the group — three separate payrolls in Crystal Payroll, covering approximately 100 waged and salaried employees
• Ensure all payroll transactions comply with legislation and company policy, and maintain a thorough understanding of employment legislation, including the Holidays Act
• HR administration — drafting letters of offer and contract variations, and maintaining HR documentation
• Timesheet management — verifying timesheets and coordinating with department managers
• Recruitment support — posting job ads, assisting with the recruitment process and managing onboarding for new starters
• Provide back-up across the Accounts Receivable and Accounts Payable ledgers
• Assist with daily bank transactions and reconciliations
• Assist with AEWV applications
• Support the team with general administration and reporting for the group
• Take on ad hoc projects and provide support as required

About you

• Proven experience in an HR administration or coordination role, ideally with a good understanding of employment legislation
• A minimum of two years' end-to-end payroll experience, with a solid understanding of payroll legislation
• Strong administrative skills and exceptional attention to detail
• Excellent organisational skills, with the ability to manage workflow, set priorities and meet deadlines
• Experience with accounting packages, and confidence with Excel and Word
• An understanding of intercompany accounts and how they tie together in the general ledger, as there is more than one entity in the group
• The ability to work unsupervised in a varied environment, with the initiative to take on whatever the role brings
• A quick learner who is motivated and open to diverse backgrounds and experiences
• Willing to travel to Clevedon one day a week, at least until you are familiar with the role
• Experience with Crystal Payroll (or another cloud-based payroll system) and the MoneyWorks accounting system will be an advantage

Free parking

Well-established team

Mileage allowance reimbursed at IRD rates for travel to Clevedon

Initially we see this role being 20 to 25 hours per week with the potential to grow into a full time role. We will be reasonably flexible for the right person, however we would need you here at least four days a week. Remuneration will be based on experience.