Office Administrator - HR & Payroll

Aotearoa New Zealand Association of Social Workers; Whau; On-site; NZD 32,000 - 52,000; Part time

Benefits offered by this job

Free parking

Well-established team

Mileage allowance reimbursed

Job summary

Aotearoa New Zealand Association of Social Workers, Avondale-based, is seeking an experienced Office and Payroll Administrator to join a small team. The role covers weekly payroll across three payrolls for about 100 employees, HR admin, timesheet verification, recruitment support, and general reporting.

Initially 20–25 hours weekly with potential to grow to full-time, with travel to Clevedon once weekly. Ideal candidates will have at least two years' end-to-end payroll experience, strong admin

Qualifications

• Proven experience in an HR administration or coordination role
• Two years' end-to-end payroll experience
• Strong administrative skills with exceptional attention to detail
• Excellent organisational skills and ability to meet deadlines
• Experience with accounting packages and Excel/Word
• Willing to travel to Clevedon one day a week
• Experience with Crystal Payroll or MoneyWorks is advantageous

Responsibilities

• Assist with processing the weekly payroll across the group—three payrolls
• Ensure payroll compliance with legislation and company policy
• HR administration—draft letters of offer and contracts
• Timesheet management—verify timesheets with managers
• Recruitment support—post job ads and onboarding
• Provide back‑up for AR and AP ledgers
• Assist with daily bank transactions and reconciliations
• Assist with AEWV applications
• Support general administration and reporting
• Take on ad hoc projects as required

Skills

Payroll administration

HR administration

Recruitment support

AR/AP

Timesheet management

Excel

Word

Attention to detail

Tools

Crystal Payroll

MoneyWorks

Excel

Job description

We are a small family-owned business looking for an experienced Office and Payroll Administrator to join our Avondale-based team. The successful applicant will have good communication skills, a sense of humour, and be comfortable working in a small team.

Key responsibilities

Assist with processing the weekly payroll across the group — three separate payrolls in Crystal Payroll, covering approximately 100 waged and salaried employees

Ensure all payroll transactions comply with legislation and company policy, and maintain a thorough understanding of employment legislation, including the Holidays Act

HR administration — drafting letters of offer and contract variations, and maintaining HR documentation

Timesheet management — verifying timesheets and coordinating with department managers

Recruitment support — posting job ads, assisting with the recruitment process and managing onboarding for new starters

Provide back‑up across the Accounts Receivable and Accounts Payable ledgers

Assist with daily bank transactions and reconciliations

Assist with AEWV applications

Support the team with general administration and reporting for the group

Take on ad hoc projects and provide support as required

About you

Proven experience in an HR administration or coordination role, ideally with a good understanding of employment legislation

A minimum of two years' end-to-end payroll experience, with a solid understanding of payroll legislation

Strong administrative skills and exceptional attention to detail

Excellent organisational skills, with the ability to manage workflow, set priorities and meet deadlines

Experience with accounting packages, and confidence with Excel and Word

An understanding of intercompany accounts and how they tie together in the general ledger, as there is more than one entity in the group

The ability to work unsupervised in a varied environment, with the initiative to take on whatever the role brings

A quick learner who is motivated and open to diverse backgrounds and experiences

Willing to travel to Clevedon one day a week, at least until you are familiar with the role

Experience with Crystal Payroll (or another cloud-based payroll system) and the MoneyWorks accounting system will be an advantage

• Free parking
• Well-established team
• Mileage allowance reimbursed at IRD rates for travel to Clevedon

Initially we see this role being 20 to 25 hours per week with the potential to grow into a full time role. We will be reasonably flexible for the right person, however we would need you here at least four days a week. Remuneration will be based on experience.