Office Administrator

New Zealand Government Joba; Manawatū-Whanganui; On-site; NZD 61,000 - 69,000; Full time

Benefits offered by this job

Life cover

Critical illness protection

Discounted insurances

Free will services

Savings schemes for Defence community

Financial guidance

Mortgage broker services

Job summary

The Army Depot (TAD) within the New Zealand Defence Force seeks an Office Manager to support day-to-day operations, hosting visitors and managing front desk tasks. You will handle unit administration, records, mail and electronic systems, while providing essential support to the Unit Command Team, including diary management and document preparation.

The role also covers financial administration, travel coordination and ensuring smooth visitor arrangements for personnel.

Qualifications

• Proven administration, office management or financial management experience.
• Good computer literacy with Microsoft Word and Excel.
• Excellent verbal and written communication skills.
• Sound judgment, initiative and the ability to work independently.
• Occasional domestic travel; a Class 1 Full Driver's Licence is required.

Responsibilities

• Front of house/Reception duties: answer calls, take messages and assist visitors.
• Manage unit administration, records, mail services and electronic information systems.
• Provide executive support to Unit Command Team, including diary management and meeting prep.
• Support financial administration: purchase orders, invoices, expense claims and budgeting.
• Coordinate travel, accommodation, transport bookings and visitor arrangements.

Skills

Administration

Office management

Financial management

Microsoft Word

Microsoft Excel

Verbal communication

Written communication

Independent working

Travel coordination

Job description

Mo te tunga | About the roleThe Office Manager plays a key role in supporting the day-to-day operations of The Army Depot (TAD). This varied role combines customer service, administration, information management and executive support, helping deliver Army recruit training and supporting the next generation of soldiers.Key responsibilities include:Front of house/Reception duties e.g. answering phone calls, taking messages and assisting military and civilian visitorsManaging unit administration, records, correspondence, mail services and electronic information systemsProvide executive support the Unit Command Team, including diary management, meeting coordination and document preperationSupport financial administration, including purchase orders, invoice processing, expense claims and budget reporting activitiesCoordinate travel, accommodation, transport bookings and visitor arrangements for unit personnelThe salary for this role ranges from $60,903 - $68,852, inclusive of a 4% superannuation contribution. Appointments within this range are based on skills and experience.Please Note: The formal title for this role within NZDF is Office Manager.Nga pukenga me nga wheako | Skills and ExperienceWe are seeking a motivated and professional administrator with strong organisational skills and a keen eye for detail. You will thrive in a busy environment, take pride in delivering high-quality work, and have the interpersonal skills needed to build effective working relationships with colleagues, recruits, visitors and stakeholders.You will also bring:Proven administration, office management or financial management experienceGood computer literacy with Microsoft Word and ExcelExcellent verbal and written communication skillsSound judgment, initiative and the ability to work independentlyThis role requires occasional domestic travel for administrative purposes e.g. vehicle movement, uplift of purchases etc. You need to have a Class 1 Full Driver's Licence.Nou te rourou | What's in it for youSafeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website.NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all - irrespective of gender, ethnicity, ability, age, or family dynamics - NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.Me pehea te tuku tono | How to ApplyApplications close on Monday 5 October 2026.Use the links on this page where you'll be directed to the Defence Careers website.Please Note:All applications must be made online, via the Defence Careers website. Each listing contains the Position Description.Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description.Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.NZDF Employees/Members - please apply internally via the HR Toolkit; this will ensure that you are visible as an internal candidate.NZDF Contractors - please apply via the Defence Careers website.NZDF Reserves - please apply via the Defence Careers website if you cannot access the HR Toolkit.Please Note:To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here's what you need to know:Low Level Security ClearanceYou must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last five (5) years.You must have a five (5) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.