Office Administrator

MPE Ltd; Invercargill City; On-site; NZD 28,000 - 42,000; Part time

Benefits offered by this job

Collaborative team

Part-time flexibility

Competitive pay

Management guidance

Positive workplace culture

Job summary

MPE Ltd in Invercargill, Southland, seeks an Office Administrator for a permanent part-time position (5.5 hours daily), starting 2 days a week with plan to move to 5 days and become Office Manager as the retiring incumbent steps down.

You will manage day-to-day office operations, handling communications, documents, payroll, accounts, and staff support, while driving process improvements and maintaining professional standards.

Qualifications

• Proven experience as an Office Administrator or in a similar administrative support role
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and general IT competency
• Attention to detail and accuracy in all aspects of work
• Professional approach to confidential information and strong discretion
• Ability to work independently and as part of a team
• A proactive and flexible approach to problem-solving
• Experience with accounting and job costing programs
• Knowledge of office management software or systems would be beneficial

Responsibilities

• Managing daily office operations, including telephone and email correspondence
• Preparing and processing administrative documents, reports and correspondence
• Accounts receivable & accounts payable
• Payroll & employee administration
• Customer Service & job administration
• Job costing & work-in-progress administration
• Health & safety administration
• Business systems & process improvement

Skills

Organisational skills

Time management

Written and verbal communication

Discretion

Independent worker

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

IT literacy

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a dedicated Office Administrator to join the team at MPE Ltd in Invercargill, Southland. This is a permanent part-time position (5.5 hours per day) that starts as 2 days a week and over time will move to 5 days a week and at that time will then assume the role of Office Manager as our current one retires. You will plays a crucial role in ensuring the smooth and efficient operation of our office environment. As Office Administrator you will be the backbone of our administrative operations, providing essential support to staff and management whilst maintaining professional standards and contributing to the overall success of the organisation.

What you'll be doing

Managing daily office operations, including telephone and email correspondence

Preparing and processing administrative documents, reports and correspondence

Accounts receivable & accounts payable

Payroll & employee administration

Customer Service & job administration

Job costing & work-in-progress administration

Health & safety administration

Business systems & process improvement

What we're looking for

Proven experience as an Office Administrator or in a similar administrative support role

Excellent organisational and time management skills with the ability to prioritise multiple tasks

Strong written and verbal communication skills

Proficiency with Microsoft Office applications (Word, Excel, Outlook) and general IT competency

Attention to detail and accuracy in all aspects of work

Professional approach to confidential information and strong discretion

Ability to work independently and as part of a team

A proactive and flexible approach to problem-solving

Experience with accounting and job costing programs

Knowledge of office management software or systems would be beneficial

What we offer

We believe in creating a supportive workplace where our employees can thrive. At MPE Ltd, we offer:

A welcoming and collaborative team environment

Part-time flexibility that suits your lifestyle

A competitive remuneration package for the role based on experience

Support and guidance from experienced management

A team that has fun at work but gets the job done

About us

MPE Ltd is a 55 year old established business based in Invercargill, Southland. We are committed to delivering quality machining end engineering services and maintaining high professional standards across all areas of our business. Our team is driven by a commitment to excellence, collaboration and continuous improvement and pride ourselves on fostering a positive workplace culture where every team member is appreciated and has the opportunity to develop their career.