NZ Submissions & Operations Administrator - 37.5h, Growth

MODE; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Referral bonus

Study leave for professional developm

Mentoring program

Job summary

MODE’s New Zealand studio is seeking a proactive Submissions & Operations Administrator to support submissions, tenders and proposals while assisting with office operations, administration and technology coordination. You will work closely with the NZ studio and Group Operations to deliver high-quality submissions and maintain business systems.

The role offers a 37.5-hour week, opportunities to grow across the studio network, and a collaborative design-focused environment.

Qualifications

• Minimum 2 years’ experience in an administration, office coordination, operations, submissions, or business support role.
• Strong experience formatting, proofreading and coordinating professional documents, reports, presentations, tenders or submissions with attention to detail.
• Organisation and time management to handle multiple priorities in a fast-paced environment.
• Confidence using Microsoft Office and Teams; experience with InDesign and document management systems is advantageous.
• Excellent written and verbal communication with ability to work across multiple teams and stakeholders.

Responsibilities

• Coordinate and prepare tenders, proposals, capability statements and marketing material, ensuring client requirements and branding standards are met.
• Provide administrative and operational support to the NZ studio, including records, onboarding and day-to-day tasks.
• Support day-to-day technology needs of the NZ team, including Teams setup and basic IT coordination with MODE IT.
• Build effective relationships with managers, clients and external stakeholders through proactive administrative support and high service standards.

Skills

Admin experience

Document prep

Time management

Tech aptitude

Communication

Tools

Microsoft Office

Microsoft Teams

Adobe InDesign

Document management

Tender platforms

IT support

Job description

MODE’s New Zealand studio is seeking a proactive Submissions & Operations Administrator to support submissions, tenders and proposals while assisting with office operations, administration and technology coordination. You will work closely with the NZ studio and Group Operations to deliver high-quality submissions and maintain business systems.

The role offers a 37.5-hour week, opportunities to grow across the studio network, and a collaborative design-focused environment.