Maternity Quality & Safety Programme Lead

South Island - Canterbury Timaru And South Canterbury; Canterbury; On-site; NZD 28,000 - 30,000; Full time

Job summary

NZ Recruitment is seeking an Office Manager to oversee Timaru's administrative operations, ensuring an efficient and organized workplace in Canterbury, New Zealand. The role covers office management, HR support, and technology-enabled collaboration to support company growth.

You will supervise admin staff, coordinate meetings, maintain records, and implement policies to optimize workflows, reporting, and cost control while upholding compliance and strong internal communications.

Responsibilities

• Oversee daily office operations, ensuring all administrative functions run smoothly.
• Coordinate office policies and procedures to enhance efficiency and cost control.
• Supervise administrative staff and foster a collaborative team environment.
• Support HR processes, including recruitment, onboarding, and employee records.
• Utilize office management software and digital filing systems for reporting and document management.
• Assist in organizing company events and team-building activities.

Job description

At NZ Recruitment, we pride ourselves on creating a supportive and efficient workplace that fosters productivity and collaboration. As we continue to grow, we are seeking an Office Manager to oversee our operations in Timaru, Canterbury, New Zealand. The ideal candidate will be detail-oriented, organized, and adept at managing various administrative tasks while ensuring a smooth office environment.

Office Operations Management

• Oversee daily office operations, ensuring all administrative functions run smoothly.
• Implement and maintain office policies and procedures to enhance efficiency.
• Coordinate office supplies and inventory, ensuring timely replenishment and cost control.
• Manage office budgets, tracking expenses to adhere to financial guidelines.
• Supervise and support administrative staff, fostering a collaborative team environment.

Communication and Coordination

• Act as the primary point of contact for internal and external communications.
• Schedule and coordinate meetings, ensuring all necessary resources are available.
• Facilitate effective communication between departments to enhance workflow.
• Prepare and distribute internal communications, including memos and announcements.
• Assist in organizing company events and team-building activities as needed.

Human Resources Support

• Assist with recruitment processes, including job postings and candidate screening.
• Maintain employee records, ensuring compliance with legal and company policies.
• Coordinate onboarding processes for new hires, providing necessary training.
• Support performance management processes, tracking employee evaluations and feedback.
• Help manage employee benefits and payroll inquiries, ensuring timely resolutions.

Technology and Tools Utilization

• Utilize office management software to streamline administrative tasks and reporting.
• Implement digital filing systems to ensure efficient document management.
• Leverage communication tools to enhance team collaboration and project tracking.
• Maintain office equipment, coordinating repairs and upgrades as necessary.
• Stay updated on industry best practices and emerging office technologies.

Compensation

The hourly wage for this position ranges from $20 to $22, reflecting the skills and experience of the candidate.