National Lift Project Coordinator

Vestner NZ Limited; Howick; On-site; NZD 70,000 - 90,000; Full time

Job summary

Vestner NZ Limited in East Tamaki, North Island, is creating a national project coordination role to drive lift installations from order to handover. This office-based position sits at the heart of NZ projects, working with installation teams, customers, builders and suppliers to keep programs moving and risks managed.

You will set up projects in Simpro, maintain schedules and chase actions, coordinating shipping, manufacturing progress and handover to service.

Qualifications

• 3+ years' NZ experience in project coordination, scheduling or project administration within construction, engineering, building or infrastructure
• Proactive approach — you don't wait to be told what needs following up
• Commercial awareness and understanding that programme, cost, documentation and customer communication all contribute to successful project delivery
• Strong organisational and time management skills, with proven strengths in adhering to strict deadlines
• Excellent attention to detail and planning competency
• The ability to calmly manage multiple projects, competing deadlines and changing priorities
• Strong written and verbal communication skills
• Confidence dealing with customers, suppliers and contractors, with the ability to ask the right questions and establish the true status of a project
• Intermediate to Advanced Microsoft Office skills
• Experience using project management software
• Working knowledge of the Construction Contracts Act

Responsibilities

• Setting up new projects and maintaining accurate project information in Simpro
• Maintaining project programmes, key milestones and Gantt schedules
• Proactively chase outstanding actions and escalating risks before they impact delivery
• Communicating with all external stakeholders and internal teams throughout the project lifecycle
• Coordinating lift equipment orders with international suppliers
• Monitoring manufacturing progress, lead times and delivery dates
• Coordinating shipping, freight, customs and warehouse requirements
• Maintaining project commercial information, including purchase orders, supplier costs, deposits, progress claims, invoicing milestones and project cost tracking
• Supporting the installation team with day-to-day project coordination and administration
• Monitoring project progress and escalating potential delays or issues
• Coordinating project close-out and handover to the Service team
• Maintaining project, compliance, consent and handover documentation
• Helping improve systems, processes and reporting as the projects function continues to develop

Skills

Project coordination

Organisational skills

Communication

MS Office

Problem solving

Proactive attitude

Customer focus

Team collaboration

Tools

Simpro

Project management software

Job description

Vestner NZ Limited in East Tamaki, North Island, is creating a national project coordination role to drive lift installations from order to handover. This office-based position sits at the heart of NZ projects, working with installation teams, customers, builders and suppliers to keep programs moving and risks managed.

You will set up projects in Simpro, maintain schedules and chase actions, coordinating shipping, manufacturing progress and handover to service.