Marina Ops & Process Improvement Coordinator

Port of Everett; Auckland; On-site; NZD 101,000 - 134,000; Full time

Job summary

The Port of Everett is seeking a Marina Operations Coordinator to support the Marina Maintenance department with administration of the work order system, prioritizing requests, tracking maintenance, and providing executive scheduling and documentation support.

You will collaborate with leadership and operations staff to organize contracts, coordinate with IT for system issues, develop procedures, and produce performance metrics that keep the marina running safely and efficiently.

Qualifications

• Demonstrate expertise in administrative tasks for operations
• Proficient in office software and data entry
• English communication and documentation skills
• Experience with procurement processes is preferred

Responsibilities

• Administer work order system for Marina Operations
• Audit work orders across Port systems including cost centers, labor hours and inventory
• Analyze work order data to identify trends and inefficiencies
• Monitor equipment certifications
• Prepare and distribute work order reports
• Coordinate with Seaport Operations Specialist on maintenance projects
• Collaborate with leadership to prioritize and schedule work
• Assist with Marina contracts administration
• Support department purchasing and expense reporting
• Maintain ledgers for on-call service contracts
• Organize leadership meetings and correspondence

Skills

Intermediate level personal computer|

Education

Associate’s degree in business administration, or equivalent education

Tools

Excel

Google Sheets

Stampli

Contract management software

Job description

The Port of Everett is seeking a Marina Operations Coordinator to support the Marina Maintenance department with administration of the work order system, prioritizing requests, tracking maintenance, and providing executive scheduling and documentation support.

You will collaborate with leadership and operations staff to organize contracts, coordinate with IT for system issues, develop procedures, and produce performance metrics that keep the marina running safely and efficiently.