Library Collections & Processing Coordinator

Hutt City Council; New Zealand; On-site; NZD 48,000 - 60,000; Full time

Benefits offered by this job

Paid birthday leave

Wellbeing leave and benefits

Free pool entry and discounted gym

Job summary

Hutt City Council is seeking a well-organised Collections Assistant for the War Memorial Library in Lower Hutt. You’ll support daily collection management, ensuring materials are processed accurately and accessible across neighbourhood hubs.

The role requires focus, collaboration and a proactive approach to improving workflows, with experience in libraries, Excel and a preferred Spydus system. A library qualification or cataloguing experience is a plus.

Qualifications

• Two years’ experience in libraries or library technical services, especially collections processing or administration.
• Strong organisational skills and attention to detail; proficient with Excel.
• Experience using a library management system, preferably Spydus.
• Good communication and relationship-building abilities.
• Flexible, team-focused approach; willingness to support process improvements.
• Library qualification or cataloguing experience is an advantage.

Responsibilities

• Order, receive and process new library materials with quality checks.
• Manage invoices, subscriptions, purchase orders and collection supplies.
• Coordinate shelving inventory and movement of materials between sites.
• Support heritage collections work, including cataloguing and digitisation.
• Collaborate with colleagues and suppliers to ensure effective collections management.

Skills

Attention to detail

Organisational skills

Excel

Communication skills

Teamwork

Education

Library qualification

Tools

Spydus library system

Job description

Hutt City Council is seeking a well-organised Collections Assistant for the War Memorial Library in Lower Hutt. You’ll support daily collection management, ensuring materials are processed accurately and accessible across neighbourhood hubs.

The role requires focus, collaboration and a proactive approach to improving workflows, with experience in libraries, Excel and a preferred Spydus system. A library qualification or cataloguing experience is a plus.