Collections Assistant

Hutt City Council; Wellington; On-site; NZD 50,000 - 60,000; Full time

Benefits offered by this job

Paid birthday leave

Wellbeing leave

Free pool entry

Discounted gym memberships

Job summary

Hutt City Council's War Memorial Library in Lower Hutt is seeking a well-organised Collections Assistant to support day-to-day management of our library materials. You will help ensure items are processed accurately and made available across neighbourhood hubs.

This hands-on role covers ordering, processing, invoices, shelving inventories and cataloguing tasks, with opportunities to work on heritage collections and improve workflows in a collaborative team.

Qualifications

• At least two years' experience in libraries or library technical services.
• Strong organisational skills and attention to detail.
• Experience using Excel and library management systems.
• Experience with cataloguing and indexing is a plus.

Responsibilities

• Ordering, receiving and processing new library materials, including quality checks.
• Managing invoices, subscriptions, purchase orders and collection supplies.
• Coordinating shelving inventory and the movement of materials between library sites.
• Supporting heritage collections work, cataloguing, indexing and digitisation activities.
• Working with colleagues and suppliers to ensure collections are managed effectively.

Skills

Excel

Attention to detail

Communication

Library systems

Education

Library qualification

Tools

Spydus

Job description

• Make a difference in our vibrant community spaces
• Do interesting, hands-on work where no two days feel the same
• Use your skills across diverse work that makes a visible impact

Be part of the team that keeps our libraries running smoothly, ensuring our collections are well managed, organised and ready for our communities to enjoy.

About The Role

We are looking for a well-organised and detail-focused Collections Assistant to join our Collection Services team, based at the War Memorial Library in Lower Hutt.

This is a varied, hands-on role supporting the day-to-day management of our library collections. Working closely with the wider library team, you will help ensure materials are processed accurately and efficiently and made available across our neighbourhood hubs.

Your Key Responsibilities Will Include

• Ordering, receiving and processing new library materials, including quality checks.
• Managing invoices, subscriptions, purchase orders and collection supplies.
• Coordinating shelving inventory and the movement of materials between library sites.
• Supporting heritage collections work, cataloguing, indexing and digitisation activities.
• Working with colleagues and suppliers to ensure collections are managed effectively.

About You

View the Job Description here.

You'll be someone who enjoys working behind the scenes, has strong attention to detail and takes pride in getting things right. You'll be comfortable managing a range of tasks, working with others and finding practical solutions.

Ideally, You'll Bring

• At least two years' experience working in libraries or library technical services, particularly collections processing or administration.
• Strong organisational skills, attention to detail and confidence using Excel.
• Experience using a library management system, preferably Spydus.
• Good communication skills and the ability to build positive working relationships.
• A flexible, team-focused approach and a willingness to support improvements in how we work.

A library qualification or experience in cataloguing would be an advantage.

Why join us?

At Hutt City Council, We Offer

• A chance to make a real difference in our community
• Ongoing development and wellbeing support
• Paid birthday leave
• Wellbeing leave and additional wellbeing benefits
• Free pool entry and discounted gym memberships

We're committed to providing a working environment that embraces, values and reflects the diversity of the community we serve.

About Us

Kia noho mai tēnei tāone hei pou herenga waka, hei pou herenga kaupapa, hei wāhi whai hua ki hōna iwi. At Hutt City Council our vision is to build a connected, resilient and inclusive city where all of our people thrive.

Why Work Here?

He aha te mea nui o te ao? He tangata, he tangata, he tangata. What is the most important thing in the world? It is the people, it is the people, it is the people.

Working here is truly rewarding, knowing across all our roles, we're making a genuine difference to Te Awa Kairangi ki Tai Lower Hutt. We're a team of leaders, planners, connectors and creators designing our future alongside our communities.

Tūhono mai. Come join us!

Applications close Sunday 29 November 2026

Please note we may review applications before the closing date and encourage you to apply as soon as possible. We reserve the right to withdraw the job advertisement at any time.