Legal Secretary

Fluid Recruitment; Lower Hutt; On-site; NZD 52,000 - 66,000; Full time

Job summary

Fluid Recruitment is seeking an experienced Legal Secretary to join a well-regarded general practice firm in Lower Hutt. You will provide legal secretarial and administrative support across commercial, property, wills and estates, ensuring accurate client files and timely document handling.

Ideal candidates will have at least 2 years' legal secretary experience, strong written and verbal communication, excellent organisation, and the ability to manage competing deadlines in a busy team.

Qualifications

• At least 2 years' experience as a Legal Secretary, with Senior Legal Secretary experience welcome.
• Experience supporting solicitors across property, wills, estates and/or trusts.
• Strong written and verbal communication skills.
• Excellent organisational skills and the ability to manage competing priorities.
• Proactive approach with ability to multitask and meet deadlines.
• Strong interpersonal skills and ability to build relationships.

Responsibilities

• Preparing, formatting and proofreading legal documents and correspondence.
• Managing calendars, deadlines and appointments.
• Assisting with conveyancing processes and related documentation.
• Drafting wills, Enduring Powers of Attorney (EPOAs) and other legal documents.
• Managing document administration and maintaining accurate client files.
• Acting as a point of contact for clients and coordinating meetings.
• Assisting with AML/CFT requirements and monthly billing processes.
• Providing general administrative support to solicitors across the firm.

Skills

Legal secretarial experience

Senior Legal Secretary experience

Property law support

Wills & estates support

Communication skills

Organisation

Multitasking

Interpersonal skills

Job description

About the opportunity

An opportunity is available for an experienced Legal Secretary to join a well-regarded, mid-sized general practice law firm in Lower Hutt.

The firm provides a wide range of legal services to its clients and has built a strong reputation within the local community. With a real focus on its people, this is a team that values the contribution of its staff and offers a welcoming environment where you'll be working alongside a group of collaborative, down-to-earth people.

You'll provide legal secretarial and administrative support to solicitors across commercial, property, trusts and estates. With a broad range of responsibilities, this role will suit someone who enjoys variety in their work, takes pride in keeping things organised and wants to be part of a supportive team where everyone plays an important role.

Your responsibilities will include:

• Preparing, formatting and proofreading legal documents and correspondence.
• Managing calendars, deadlines and appointments.
• Assisting with conveyancing processes and related documentation.
• Drafting wills, Enduring Powers of Attorney (EPOAs) and other legal documents.
• Managing document administration and maintaining accurate client files.
• Acting as a point of contact for clients and coordinating meetings.
• Assisting with AML/CFT requirements and monthly billing processes.
• Providing general administrative support to solicitors across the firm.

About you

You’ll be an experienced Legal Secretary who enjoys working in a busy, varied environment and takes pride in providing reliable support to a wider team.

To be considered, you’ll ideally have:

• At least 2 years' experience as a Legal Secretary, with Senior Legal Secretary experience also welcomed.
• Experience supporting solicitors across property, wills, estates and/or trusts.
• Strong written and verbal communication skills.
• Excellent organisational skills and the ability to manage competing priorities.
• A proactive approach, with the ability to multitask and keep on top of deadlines.
• Strong interpersonal skills and the ability to build positive working relationships with colleagues and clients.