Internal Sales, Project & Warehouse Coordinator

Inlite Nz; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Inlite NZ is seeking an Internal Sales, Project & Warehouse Coordinator in Auckland. You will support internal sales, quotations, and accounts administration while coordinating projects, logistics, and warehouse operations across NZ.

You will be the internal contact for clients, architects and suppliers, ensuring smooth order progression and timely deliveries. Ideal candidates have 2+ years in related roles, strong numerical accuracy, and excellent communication.

Qualifications

• 2+ years in internal sales support or related operations.
• Proven ability to handle quotations, pricing and project costs.

Responsibilities

• Prepare detailed project quotations, pricing schedules and tender responses.
• Provide day-to-day support to the sales team and respond to customer enquiries.
• Manage end-to-end project order lifecycle from specification to delivery.
• Support accounts administration including supplier invoices and credit notes.
• Coordinate local and international freight, shipping schedules and site deliveries.
• Maintain accurate data in company systems; manage pricing and product codes.

Skills

Internal sales support

Customer service

Project coordination

Accounts administration

Logistics

Tools

Microsoft Excel

CRM/ERP

Accounting software

Job description

Internal Sales, Project & Warehouse Coordinator

An Internal Sales, Project & Warehouse Coordinator position supporting internal sales and quotations, accounts administration, project coordination, logistics, inventory, warehouse coordination and general operational requirements, ensuring projects and day-to-day activities are managed efficiently across the NZ business.

Key responsibilities

Prepare detailed project quotations, pricing schedules and tender responses based on architectural specifications, approved supplier pricing and project requirements

Provide day-to-day support to the sales team, respond to customer enquiries, assist with product information and pricing, and help progress opportunities and projects through to order

Manage the end-to-end project order lifecycle from specification handover and order entry through factory processing, delivery coordination and final site delivery

Support day-to-day accounts administration including supplier invoice checking, customer invoicing support, credit notes, payment and account queries

Act as an internal contact for clients, architects, interior designers, electrical contractors, suppliers and outside sales representatives regarding quotations, order status, deliveries and general project queries

Coordinate local and international freight, shipping schedules, courier bookings and site deliveries

Coordinate the day-to-day warehouse function including receiving and checking incoming shipments, picking, packing and dispatch of project orders, maintaining accurate stock records, conducting routine stocktakes, managing warehouse space and ensuring samples and high-value lighting products are safely stored and tracked

Maintain accurate customer, project, product and pricing information in company systems, including product codes and approved pricing required by the sales team

Provide practical support across the NZ business as required, taking ownership of day-to-day tasks and helping ensure the office, project, warehouse and logistics functions operate efficiently

About you

2+ years in internal sales support, customer service, project coordination, accounts administration, logistics or a similar all-round operational role, ideally within the electrical, construction, design or lighting industries

Comfortable working with quotations, pricing, invoices, credits and project costs, with strong numerical accuracy and attention to detail

Exceptional written and verbal communication skills, with the confidence to liaise with high-end specifiers, commercial clients, suppliers and internal sales teams

High attention to detail with a proven ability to manage competing priorities, deadlines and multiple projects in a fast-paced environment

A flexible, hands-on approach with the ability to work independently, solve problems and take ownership of tasks across different areas of the business

Comfortable assisting with the receiving, handling, packing and dispatch of lighting products when required

Proficiency in Microsoft Office 365, particularly Excel, and experience with CRM/ERP or accounting platforms

A basic understanding of lighting products and specifications is advantageous but not essential

Experience with Harmoniq (HIQ) would be advantageous

About us

Inlite NZ operates in the Architectural Lighting Supply & Distribution industry, based in Auckland, New Zealand.