Information Management Assistant

Environment Southland; Invercargill City; On-site; NZD 80,590,000 - 84,034,000; Full time

Job summary

Environment Southland is seeking a motivated student to assist the Information Management team on a short-term project. You will reorganise physical files, digitise documents, and perform quality assurance on records.

The role provides practical experience in information governance and records management, with training on scanning software and document management processes. You will work from November 2026 to February 2027, at NZD 29.90 per hour for a 37.5-hour week.

Qualifications

• Experience with handling confidential information and records.
• Ability to work independently with minimal supervision.
• Good computer skills and willingness to learn new systems.
• Interest in information governance or records management.
• Currently enrolled in or recently completed related programme.

Responsibilities

• Reorganise and prepare physical files for storage and digitisation.
• Scan paper records using specialised scanning equipment and software.
• Perform document integrity and quality checks on scanned records.
• Assist with filing, indexing, and document management activities.
• Follow established information management procedures and standards.

Skills

Attention to detail

Independent work

Computer skills

Willingness to learn

Confidential information handling

Education

Information Management or Records Management program

Tools

Scanning software

Document management systems

Job description

We are seeking a motivated and reliable student to assist our Information Management team with a short-term project involving physical file reorganisation, document digitisation, and records quality assurance. This role provides practical experience within a professional information management environment and is ideal for a student considering a career in records, archives, information governance, or information management.

Key Responsibilities

• Reorganise and prepare physical files for storage and digitisation.
• Scan paper records using specialised scanning equipment and software.
• Perform document integrity and quality checks to ensure scanned records are complete, accurate, and legible.
• Assist with filing, indexing, and document management activities.
• Follow established information management procedures and standards.
• Identify and esc…

Skills and Experience

• Strong attention to detail and organisational skills.
• Ability to work independently and manage tasks with minimal supervision.
• Good computer skills and willingness to learn new systems.
• Knowledge of document management systems is desirable but not essential.
• Ability to handle confidential information appropriately.

Preferred Qualifications

• Currently enrolled in, or recently completed, an Information Management, Records Management, Library Studies, Archives, Business Information Systems, or related programme.
• Demonstrated interest in pursuing a career in information or records management.

What We Offer

• Practical experience in a professional information management environment.
• Training in our document management systems, scanning software, and information management processes.
• Opportunity to gain hands‑on experience with records digitisation, quality assurance, and information governance activities.

This position is available from November 2026 - February 2027. You are eligible to apply if you are currently enrolled in a tertiary institution or have graduated this year. All Summer Student roles are offered at a rate of $29.90 per hour and a 37.5-hour week.