Information Management Assistant

Talent Propeller; Invercargill City; On-site; NZD 34,000 - 48,000; Part time

Benefits offered by this job

Training in document management and Sc

Hands-on digitisation experience

Summer student role: Nov 2026–Feb 2027

$29.90 per hour, 37.5-hour week

Job summary

Environment Southland seeks a motivated student to join our Information Management team on a short-term project from November 2026 to February 2027. You will assist with physical file reorganisation, digitisation, and quality assurance, gaining practical experience in records and information governance.

The role offers hands-on work with scanning software and document management systems, with training provided and support from professionals in a professional information management environment.

Qualifications

• A student role in information management, records, or archives.
• Ability to work independently with minimal supervision.
• Knowledge of document management systems is desirable but not essential.

Responsibilities

• Reorganise and prepare physical files for storage and digitisation.
• Scan paper records using specialised equipment and software.
• Perform document integrity and quality checks for scanned records.
• Assist with filing, indexing and document management activities.
• Follow established information management procedures and standards.
• Identify and address issues relating to document quality or completeness.

Skills

Attention to detail

Organisational skills

Independent work

Computer skills

Document management systems knowledge

Confidential information handling

Education

Information Management or related programme

Job description

Environment Southland are seeking a motivated and reliable student to assist our Information Management team with a short-term project involving physical file reorganisation, document digitisation, and records quality assurance. This role provides practical experience within a professional information management environment and is ideal for a student considering a career in records, archives, information governance, or information management.

Key Responsibilities

• Reorganise and prepare physical files for storage and digitisation.
• Scan paper records using specialised scanning equipment and software.
• Perform document integrity and quality checks to ensure scanned records are complete, accurate, and legible.
• Assist with filing, indexing, and document management activities.
• Follow established information management procedures and standards.
• Identify and escape any issues relating to document quality or record completeness.

Skills and Experience

• Strong attention to detail and organisational skills.
• Ability to work independently and manage tasks with minimal supervision.
• Good computer skills and willingness to learn new systems.
• Knowledge of document management systems is desirable but not essential.
• Ability to handle confidential information appropriately.

Preferred Qualifications

• Currently enrolled in, or recently completed, an Information Management, Records Management, Library Studies, Archives, Business Information Systems, or related programme.
• Demonstrated interest in pursuing a career in information or records management.

What We Offer

• Practical experience in a professional information management environment.
• Training in our document management systems, scanning software, and information management processes.
• Opportunity to gain hands-on experience with records digitisation, quality assurance, and information governance activities.
• This position is available from November 2026 - February 2027. You are eligible to apply if you are currently enrolled in a tertiary institution or have graduated this year. All Summer Student roles are offered at a rate of $29.90 per hour and a 37.5-hour week.