Hybrid Executive Assistant for Partners & Investor Relations

Fairhaven Property Group; Dunedin; Hybrid; NZD 60,000 - 90,000; Full time

Job summary

Fairhaven Property Group in Dunedin, Otago, New Zealand, is seeking an Executive Assistant to provide comprehensive support to the Managing Partner and Investor Relations Managers. The role is hybrid, combining in-office coordination with remote work, and requires meticulous organization and proactive communication.

You will manage investor onboarding, email management, calendars, reports, and cross‑functional project coordination, while handling confidential information with discretion.

Qualifications

• Proven experience as an Executive Assistant or similar administrative role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to maintain confidentiality with discretion.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and teamwork.
• Adaptability in a fast-paced environment.
• Knowledge of the real estate industry or investor relations is a plus.

Responsibilities

• Investor Onboarding: gather details from investors to facilitate onboarding and maintain records.
• Email and Correspondence Management: monitor and draft responses, prioritize messages.
• Schedule and Calendar Management: coordinate schedules and prepare agendas.
• Administrative Support: organize meetings, reports, presentations, and office logistics.
• Data Management: organize databases and tracking systems for efficiency.
• Project Coordination: support cross-functional projects and track deadlines.
• Documentation and Filing: maintain filing systems for confidential information.
• Additional Responsibilities: assist in marketing, events, research, and ad hoc duties.

Skills

Executive support

Communication

Organization

Discretion

MS Office

Interpersonal skills

Adaptability

Real estate knowledge (plus)

Tools

Microsoft Office Suite

Job description

Fairhaven Property Group in Dunedin, Otago, New Zealand, is seeking an Executive Assistant to provide comprehensive support to the Managing Partner and Investor Relations Managers. The role is hybrid, combining in-office coordination with remote work, and requires meticulous organization and proactive communication.

You will manage investor onboarding, email management, calendars, reports, and cross‑functional project coordination, while handling confidential information with discretion.