HR and Recruitment Administrator

Chemist Warehouse Group; Auckland; Hybrid; NZD 55,000 - 75,000; Full time

Job summary

Chemist Warehouse Group is seeking a proactive HR Administration & Recruitment Coordinator to join our People & Culture team. You will support HR administration, recruitment coordination, systems, and stakeholder engagement across our stores, pharmacies, and distribution centres.

You’ll manage employee records, postings, candidate screening, interview scheduling, onboarding and reporting. Strong organisational and communication skills, plus NZ employment knowledge, are essential.

Qualifications

• Experience in HR Administration, Recruitment Coordination, HR Coordination, or Talent Acquisition Support roles.
• Strong administration, organisation, and customer service skills.
• Attention to detail and ability to manage multiple priorities.

Responsibilities

• HR Administration: maintain accurate employee records, contracts, onboarding docs, and lifecycle paperwork.
• Recruitment Coordination: manage job adverts, screen candidates, schedule interviews, onboarding checks.
• HR Systems & Reporting: maintain HRIS data and generate HR/recruitment reports.
• Employee & Manager Support: guidance on HR policies and stakeholder engagement across stores, pharmacies, distribution centres and support office.

Skills

HR administration

Recruitment coordination

Organisational skills

Customer service

Communication skills

MS Office

Education

HR qualification or equivalent

Tools

HRIS

Microsoft Office

Job description

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Join a People & Culture team where no two days are the same!

Are you an organised, people-focused administrator who thrives in a fast-paced environment? We are looking for a proactive HR Administration & Recruitment Coordinator to play a key role in supporting our People & Culture team and delivering an exceptional experience for employees, managers, and candidates across our business.

This is a fantastic opportunity for someone who enjoys a blend of HR administration, recruitment coordination, systems support, and stakeholder engagement while working within a collaborative and supportive team.

Job Description

What you'll be doing

As our HR Administration & Recruitment Coordinator, you'll be the go-to person for a wide range of HR and recruitment activities, ensuring processes run smoothly and efficiently across the employee lifecycle.

HR Administration

• Maintain accurate employee records, contracts, onboarding documentation, and employee lifecycle paperwork.
• Support day-to-day HR administration activities across the business.
• Respond to HR enquiries and provide professional, timely support to employees and managers.
• Assist with HR communications, documentation, reporting, and process improvements.
• Ensure all employee information is managed with a high level of confidentiality and accuracy.

Recruitment Coordination

• Manage job advertisements across internal and external recruitment platforms.
• Coordinate candidate screening, interview scheduling, and recruitment administration.
• Support onboarding activities and pre-employment checks.
• Maintain communication with candidates throughout the recruitment journey.
• Monitor recruitment inboxes and provide outstanding candidate care.
• Assist with immigration and visa processes where required.

HR Systems & Reporting

• Maintain accurate HRIS and recruitment system data.
• Produce HR and recruitment reports and analytics.
• Support process improvements and system enhancements.

Employee & Manager Support

• Provide guidance on HR policies, procedures, and processes.
• Support employee engagement initiatives, HR projects, and training activities.
• Build strong relationships across our stores, pharmacies, distribution centres, and support office teams.

What we're looking for

To be successful in this role, you'll bring:

Previous experience in an HR Administration, Recruitment Coordination, HR Coordination, or Talent Acquisition Support role

Strong administration, organisation, and customer service skills

Exceptional attention to detail and the ability to manage multiple priorities

Strong written and verbal communication skills

Intermediate to advanced Microsoft Office skills

A proactive, solutions-focused approach and a genuine passion for supporting people

Bonus points if you have:

• A relevant HR qualification or equivalent experience.
• Knowledge of New Zealand employment legislation.
• Experience supporting immigration or visa processes.
• Experience working within a large, multi-site organisation.

About You

You're highly organised, customer-focused, and thrive on building positive relationships. You bring a can-do attitude, strong problem-solving skills, and the confidence to work autonomously while knowing when to seek guidance. Most importantly, you're passionate about delivering exceptional service and helping create a positive workplace culture.

The successful applicant will be required to meet a satisfactory National Criminal History Check outcome