Group Administrator & Front Desk Lead - Growth Path

Madison Recruitment; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Permanent role

Office in Viaduct

Supportive team

Job summary

Viaduct Properties Limited in Auckland is seeking a capable Group Administrator to provide end-to-end administrative support across the business. This hands-on role suits someone who enjoys variety, takes ownership, and can juggle priorities with confidence.

You’ll be the face of the floor for visitors, manage reception and diary coordination, and assist with basic bookkeeping and reporting tasks as you grow with the role.

Qualifications

• Proven experience in administration in an office environment.
• Strong organisation skills and the ability to prioritise in a busy environment.
• High attention to detail and confidence working with documents and deadlines.
• A professional communication style and a customer‑focused mindset.
• Strong MS Office skills (Word, Outlook, Excel; confidence picking up new systems).
• Well presented, with a good instinct for corporate office dress standards.
• A practical, can‑do attitude - curious and self‑sufficient, with a natural instinct to research and problem‑solve independently.

Responsibilities

• Provide high-level administrative support to senior stakeholders and the wider team.
• Coordinate diaries, meetings, rooms, agendas, and take minutes/action notes where required.
• Manage correspondence, document control, and record keeping.
• Support office coordination (suppliers, facilities, ordering, general office operations).
• Be the warm, professional first point of contact for visitors and clients - greeting them, understanding their needs, and getting them to the right place – Serve tea and coffee to principals and their guests, and organise catering and lunch for client meetings.
• Keep reception and kitchen areas spotless and well presented at all times – Run the weekly kitchen supply order - checking what's actually being used before restocking, against a simple weekly schedule – Keep shared equipment (photocopier, scanner, dishwasher) stocked, clean, and in good working order.
• Assist with reporting, presentations, and general coordination across the group.
• Liaise with internal and external stakeholders professionally and discreetly

Skills

Administration experience

Organisation skills

Attention to detail

Communication skills

MS Office

Professional presentation

Problem-solving

Tools

MS Office

Job description

Viaduct Properties Limited in Auckland is seeking a capable Group Administrator to provide end-to-end administrative support across the business. This hands-on role suits someone who enjoys variety, takes ownership, and can juggle priorities with confidence.

You’ll be the face of the floor for visitors, manage reception and diary coordination, and assist with basic bookkeeping and reporting tasks as you grow with the role.