Governance, Assurance And Hr Support

New Zealand Government; Wellington; On-site; NZD 71,000 - 88,000; Full time

Job summary

The Ministry for Ethnic Communities is seeking a Governance, Assurance and HR Support Advisor based in Wellington. The role provides governance coordination, assurance support, and operational HR assistance to ensure compliant people-related processes and effective decision-making.

You will coordinate governance activities, maintain QA frameworks, monitor actions and risks, and offer timely HR advice and administrative support in a dynamic public service environment.

Qualifications

• Experience supporting governance forums, with agenda prep and minute taking.
• Understanding of assurance, risk and compliance processes.
• Experience supporting HR processes and workforce administration.
• Strong organizational skills and attention to detail in a complex environment.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Coordinate governance meetings, forums and committees.
• Prepare agendas, papers and supporting documentation.
• Record accurate minutes, decisions and action items.
• Ensure papers meet organisational quality standards.
• Provide advice on governance processes.
• Support assurance frameworks and processes.
• Maintain risk and issue registers.
• Assist with internal and external audit coordination.
• Coordinate workforce reporting and data requests.
• Support performance, development and employee wellbeing initiatives.
• Identify opportunities to improve governance, assurance and HR processes.

Skills

Governance meetings

Minutes & records

Risk management

HR administration

Data reporting

Audits

Stakeholder communication

Policy compliance

Job description

Governance, Assurance and Human Resources Support

Location: Wellington
Type: Permanent
Hours: 40
Salary: $71,000 - $88,355

About the role

The Governance, Assurance and HR Support Advisor provides governance coordination, assurance support, and operational HR assistance to ensure effective decision-making, compliance with organisational requirements, and delivery of people-related processes. The role supports leaders by coordinating governance activities, maintaining quality assurance frameworks, monitoring actions and risks, and providing timely HR advice and administrative support. The position plays a key role in enabling effective governance practices, supporting organisational accountability, and ensuring people processes are delivered consistently, accurately, and in line with policy and legislation.

What you’ll bring

• Coordinate governance meetings, forums and committees by preparing agendas, papers and supporting documentation in consultation with leaders, and recording accurate minutes, decisions, and action items.
• Ensure papers meet organisational quality standards before submission.
• Provide advice on governance processes
• Support the implementation of assurance frameworks and processes.
• Maintain risk and issue registers.
• Assist with internal and external audit coordination.
• Coordinate workforce reporting and data requests.
• Support performance, development and employee wellbeing initiatives.
• Identify opportunities to improve governance, assurance and HR processes.

The successful candidate will have experience and capability in the following areas

• Demonstrated experience supporting governance forums, committees, leadership teams or similar decision‑making bodies, including agenda preparation, minute taking, action tracking, and records management.
• Demonstrated understanding of assurance, risk management and compliance processes, including maintaining registers, monitoring actions, supporting audits, and ensuring organisational obligations are met
• Experience supporting HR processes and workforce administration, with a sound understanding of employment‑related documentation, HR policies, record management, and confidentiality requirements.
• Strong organisational skills with the ability to manage multiple priorities, maintain accuracy, meet deadlines, and deliver high‑quality work in a complex environment.
• Well‑developed interpersonal, written and verbal communication skills with the ability to work effectively with a wide range of stakeholders and provide responsive support and advice.

Why work with us?

At the Ministry for Ethnic Communities, you'll have the opportunity to make a meaningful contribution to building a more inclusive and cohesive Aotearoa New Zealand. You'll work alongside passionate and committed colleagues in a collaborative environment where your expertise, initiative and ideas will have real impact. If you're looking for a diverse and rewarding HR role where you can shape organisational capability, influence positive people outcomes and contribute to New Zealand's public service, we'd love to hear from you.

About us

The Ministry for Ethnic Communities is the Government's chief advisor on ethnic communities, ethnic diversity, and the inclusion of ethnic communities in wider society. We:

• Provide advice to the system
• Develop the evidence base
• Broker conflict and convene stakeholders to resolve issues
• Foster a sense of belonging

We work with communities, government agencies and a wide range of organisations to help ensure Aotearoa New Zealand is a place where everyone feels welcome, valued and empowered to participate and thrive.

We encourage inclusion and diversity at the Ministry for Ethnic Communities and are committed to equal opportunity in all our employment policies and procedures.