Flexible Office Administrator - Parental Leave Cover

Safety Solutions Ltd; Taranaki; On-site; NZD 45,000 - 58,000; Full time

Job summary

Safety Solutions Ltd in New Plymouth, New Zealand, is seeking an Office Administrator to cover parental leave on a fixed-term basis. The role offers flexible hours (between 25 and 35 hours per week) from January 2027 to December 2027, supporting training, CRM, finance reporting and general office tasks.

You'll coordinate course materials, assist with travel and invoicing, maintain records in Xero and CRM, and help keep the office running smoothly.

Qualifications

• Previous experience in an administration, coordination, or office support role.
• Strong organisational and communication skills.
• Comfortable handling multiple tasks and deadlines.

Responsibilities

• Support day-to-day accounts administration in Xero, incl. reconciliations, coding, A/P and draft invoicing.
• Prepare finance and project reports; keep project information up to date.
• Coordinate course materials and learner communications.
• Prepare for in-person courses, including printing, resources, catering.
• Book staff travel and accommodation; reconcile costs.
• Support day-to-day office operations, stock, supplies and upkeep.
• Maintain accurate CRM/project/learner/course data.
• Monitor shared inboxes; respond and escalate complex queries.

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CRM system

Xero

LinkedIn for business

Job description

Safety Solutions Ltd in New Plymouth, New Zealand, is seeking an Office Administrator to cover parental leave on a fixed-term basis. The role offers flexible hours (between 25 and 35 hours per week) from January 2027 to December 2027, supporting training, CRM, finance reporting and general office tasks.

You'll coordinate course materials, assist with travel and invoicing, maintain records in Xero and CRM, and help keep the office running smoothly.