Fixed-Term Strategic EA to Senior Leader (Hybrid)

Public Service; Christchurch; Hybrid; NZD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Health New Zealand | Te Whatu Ora is seeking an Executive Assistant (Fixed Term) based in Christchurch with a hybrid model (3 days in the office). You will support a senior leader in health planning, funding and outcomes across Te Waipounamu, handling confidential matters, calendar management and travel arrangements.

Responsibilities include drafting papers, coordinating meetings, processing invoices, and producing reports.

Qualifications

• 3–5 years' experience as an Executive Assistant supporting a senior leader.
• Highly organized, discreet and proactive with strong relationship-building skills.
• Strong calendar management, meeting coordination and minute-taking abilities.
• Experience with processing invoices and financial reporting is desirable.

Responsibilities

• Manage executive calendars, arrange meetings, and prepare papers.
• Draft communications and correspondence on the manager's behalf.
• Coordinate travel, accommodation, and logistics.
• Prepare weekly, monthly, or quarterly reports and manage invoices.

Skills

Calendar management

Meeting coordination

Minute taking

Invoices & reporting

Travel arrangements

Communication skills

Team coordination

Continuous improvement

Equity & Te Tiriti knowledge

Education

Diploma in Administration

Tools

Microsoft Office Suite

Microsoft 365 / Outlook

Financial software (invoicing)

Job description

Health New Zealand | Te Whatu Ora is seeking an Executive Assistant (Fixed Term) based in Christchurch with a hybrid model (3 days in the office). You will support a senior leader in health planning, funding and outcomes across Te Waipounamu, handling confidential matters, calendar management and travel arrangements.

Responsibilities include drafting papers, coordinating meetings, processing invoices, and producing reports.