Finance and Administration Lead

MOVe Group; Maungakiekie-Tāmaki; On-site; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive remuneration package

Job summary

MOVE Group is seeking a Finance and Administration Lead to join our Penrose-based team in Auckland. This hands-on role oversees day-to-day finance and administration activities, working closely with operations, owner-drivers and the shared services finance team to cost, invoice and report efficiently.

You will drive job costing, invoicing, month-end processes and payroll support, while identifying process improvements in a fast-paced transport and logistics environment.

Qualifications

• Experience in finance, accounting or senior finance administration.
• Strong understanding of job costing, invoicing and month-end processes.
• Experience reconciling financial information and investigating discrepancies.
• Advanced Microsoft Excel and financial systems skills.
• Excellent attention to detail and accuracy.
• Strong communication and relationship-building skills.

Responsibilities

• Monitor job costs, profitability and work in progress.
• Support accurate job costing and financial reporting.
• Coordinate customer invoicing and revenue allocation.
• Prepare month-end journals, accruals and WIP adjustments.
• Support workshop and operational administration processes.
• Manage owner-driver and subcontractor payment administration.
• Oversee weekly timesheet processes and support payroll activities.
• Review employee expense claims and maintain records.
• Assist managers with general administration support as required.
• Support insurance administration and other business compliance requirements.
• Work with the shared services finance team to meet reporting deadlines.
• Identify opportunities to improve processes and efficiencies.

Skills

Job costing

Invoicing

Month-end

Excel

Financial reporting

Financial systems

Attention to detail

Communication

Relationship building

Problem solving

Tools

Microsoft Excel

Accounting software

Job description

Play a key role at the operational heart of our business.

Specialist Lifting & Transport is a leading provider of lifting, transport and specialist logistics solutions. Due to an internal change, we are looking for an experienced Finance and Administration Lead to join our Penrose based team.

This is a hands-on role responsible for the day-to-day finance and administration activities of the business. Working closely with operational managers, workshop teams, owner-drivers and the shared services finance team, you'll help ensure jobs are accurately costed, invoiced and reported while providing essential administration support across the operation.

If you enjoy working in a fast-paced environment where no two days are the same and want a role that combines finance, operations and administration, we'd love to hear from you.

About the Role

As a key member of the team, you'll help ensure the smooth financial and administrative operation of the business, including:

• Monitoring job costs, profitability and work in progress
• Supporting accurate job costing and financial reporting
• Coordinating customer invoicing and revenue allocation
• Preparing month-end journals, accruals and WIP adjustments
• Supporting workshop and operational administration processes
• Managing owner-driver and subcontractor payment administration
• Overseeing weekly timesheet processes and supporting payroll activities
• Reviewing employee expense claims and maintaining records
• Assisting managers with general administration support as required
• Supporting insurance administration and other business compliance requirements
• Working with the shared services finance team to meet reporting deadlines
• Identifying opportunities to improve processes and efficiencies

About you

You'll be a highly organised and practical finance professional who enjoys working closely with operational teams and taking ownership of outcomes.

You will bring:

• Experience in finance, accounting or senior finance administration
• Strong understanding of job costing, invoicing and month-end processes
• Experience reconciling financial information and investigating discrepancies
• Advanced Microsoft Excel and financial systems skills
• Excellent attention to detail and accuracy
• Strong communication and relationship-building skills
• The ability to prioritise competing demands and meet deadlines
• A proactive, solutions-focused approach
• Experience within transport, logistics, workshop, construction or project-based environments would be advantageous

Diverse and varied role with broad responsibility

Opportunity to work closely with operational leaders

Be part of a respected and growing New Zealand business

Supportive team environment

Competitive remuneration package

Ready for your next challenge?

If you're looking for a role where you can combine finance expertise with operational involvement and make a genuine impact on business performance, we'd love to hear from you.

Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand?
• What's your expected annual base salary?
• How much notice are you required to give your current employer?
• Do you have experience using Microsoft Excel?