Facilities Administration Manager

Fisher Paykel Healthcare; Howick; On-site; NZD 90,000 - 130,000; Full time

Job summary

Fisher Paykel Healthcare – East Tamaki, North Island, is seeking a dynamic leader for the Facilities Administration Manager role. You will lead the Reception and Facilities Administration teams, ensure compliant, efficient services across the campus, and support Facilities Management with governance, reporting, and process improvements.

Reporting to the Facilities Contracts & Property Manager, you will oversee administrative leadership, health and safety for site contractors, and coordination of

Qualifications

• Leadership experience in a management role.
• Strong written and verbal communication skills.
• Excellent administration skills and attention to detail.
• Ability to prioritise and manage competing demands.
• Proven ability to develop and nurture professional relationships.
• Creative problem-solving and proactive thinking.

Responsibilities

• Lead and manage the Reception and Facilities Administration teams to deliver compliant, efficient services across the campus.
• Coordinate job allocation and work order systems (Maintenance Connection) and Purchase order systems.
• Implement Facilities policies and procedures and drive administrative systems improvements.
• Provide leadership for health and safety compliance for site contractors, including inductions.
• Support reporting of the department KPIs and perform general administration to optimise facilities operations.

Skills

Leadership

Communication

Administration

Prioritisation

Problem-solving

Team collaboration

Relationship building

Tools

Outlook

Word

Excel

Microsoft Office

Job description

Fisher Paykel Healthcare – East Tamaki, North Island

We have an excellent opportunity for a dynamic and experienced leader to join our high-performing Facilities team as our Facilities Administration Manager

About the role:

The main responsibilities of this role will be to lead and manage the Reception and Facilities Administration teams to deliver compliant and efficient customer centric services across our large campus.

Reporting to the Facilities Contracts & Property Manager, this role is responsible for the day-to-day leadership of the Reception and Facilities Administration teams.

You will provide administrative leadership and operational support to the Facilities Management team ensuring efficient coordination of reception, administrative and support services across the campus.

You will lead and coordinate the job allocation and work order system (Maintenance Connection), Purchase order Systems, implementation of Facilities policies and Procedures. You will also drive continuous improvement of administrative systems and provide leadership to direct reports and administrate the Health and Safety system for site contractors including contractor induction and compliance requirements

Additionally, you will assist in reporting the department's KPIs and undertake general administration duties to ensure that the facilities function runs as effectively as possible.

About you:

To be successful in this role you will have previous leadership experience and be required to draw on your excellent communication skills (both written and verbal), strong administration skills, attention to detail and the ability to effectively prioritise and manage competing demands.

To ensure your success in this role, the following skills & experience are preferred:

• Proven leadership experience in a leadership role including coaching, mentoring and supporting direct reports.
• Have a proven background in Facilities administration / office support, preferably in a large organisation
• Advanced skills in Microsoft Office suite of applications; Outlook, Word, Excel and Internet Explorer.
• Ability to work well under pressure
• Be able to work as a positive member of a team and ensure a collaborative work culture.
• Skilled in producing process documents that streamline workflows and enhance efficiency.
• Proficiency in creative problem-solving.
• Proven ability to develop and nurture positive and productive professional connections.
• Be adaptable and can proactively think on their feet.

About the company:

Fisher & Paykel Healthcare is a leading designer, manufacturer and marketer of products and systems for use in acute and chronic respiratory care, surgery and the treatment of obstructive sleep apnea. Our purpose of improving care and outcomes through inspired and world-leading healthcare solutions isn't just a slogan that we put on the wall: it is a belief and a vision that guides us every day. Our culture is intentional. It's care by design.

If you strive for great customer service and you want to work in an environment where everybody plays a critical role in the success of our fast growing, successful organisation