Command Coordinator

New Zealand Government; Manawatū-Whanganui; On-site; NZD 61,000 - 69,000; Full time

Benefits offered by this job

Life cover

Critical illness protection

Discounted insurances

Will services

Savings schemes for Defence community

Job summary

New Zealand Defence Force (NZDF) invites applications for the Command Coordinator based at 16 Field Regiment, Linton Military Camp. The role delivers high-quality administrative support across the unit, manages information and records, coordinates meetings, and supports the Command team.

You will handle internal/external correspondence, maintain the registry, maintain diaries and minutes, and ensure confidentiality and professionalism in a busy environment.

Qualifications

• Experience in administration or office coordination.
• Strong Microsoft Office skills and willingness to learn new systems.
• Excellent organisational and time management skills.
• Attention to detail and accuracy.
• Discretion handling confidential information.

Responsibilities

• Management of internal and external electronic correspondence.
• Unit Registry function, including maintaining office equipment and supplies.
• Providing a unit reception service, including responding to face-to-face and telephone enquiries.
• Preparing, and distributing documents and reports.
• Taking minutes and supporting meeting coordination.
• Maintaining accurate records.
• Providing administrative support to the Command team as required.

Skills

Organization

Microsoft Office

Communication

Confidentiality

Adaptability

Customer-focused

Job description

Mo te tunga | About the roleAs the Command Coordinator, you will be based at 16 Field Regiment, Linton Military Camp, and provide high-quality administrative support and information management. You will manage information and records and ensure that administrative processes run efficiently across the unit.Key responsibilities include:Management of internal and external electronic correspondenceUnit Registry function, including maintaining office equipment and suppliesProviding a unit reception service, including responding to face-to-face and telephone enquiriesPreparing, and distributing documents and reportsTaking minutes and supporting meeting coordinationMaintaining accurate recordsProviding administrative support to the Command team as requiredThe salary for this role ranges from $60,903 - $68,852, inclusive of a 4% superannuation contribution. Appointments within this range are based on skills and experience.Nga pukenga me nga wheako | Skills and ExperienceWe are looking for an experienced administrator who thrives in a busy, customer-focused environment. You will be highly organised, adaptable, and manage competing priorities while delivering accurate, timely support. This role includes handling as this role works closely with the Command team and handles sensitive information, and professionalism, discretion, and a strong understanding of confidentiality are essential.The ideal candidate will also bring:Previous administration or office coordination experienceStrong Microsoft Office skills and a willingness to learn new systemsExcellent organisational and time management skillsAccuracy and attention Outstanding attention to detailStrong written and verbal communication skillsA customer-focused approach and ability to build positive relationshipsThe ability to maintain confidentiality and handle sensitive informationInitiative, adaptability, and a willingness to support the wider teamWe offer excellent training and development opportunities.Nou te rourou | What's in it for youSafeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website.NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all - irrespective of gender, ethnicity, ability, age, or family dynamics - NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.Me pehea te tuku tono | How to ApplyApplications close on Wednesday 11 November 2026.Use the links on this page where you'll be directed to the Defence Careers website.Please Note:All applications must be made online, via the Defence Careers website. Each listing contains the Position Description.Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description.Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.NZDF Employees/Members - please apply internally via the HR Toolkit; this will ensure that you are visible as an internal candidate.NZDF Contractors - please apply via the Defence Careers website.NZDF Reserves - please apply via the Defence Careers website if you cannot access the HR Toolkit.Please Note:To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here's what you need to know:Higher Level Security ClearanceYou must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last ten (10) years.You must have a ten (10) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.