Administrator (Finance & Logistics)

New Zealand Government; Auckland; On-site; NZD 64,000 - 71,000; Full time

Benefits offered by this job

Fully funded life cover up to $300,000

Critical illness protection

Discounted insurances

Mortgage broker services

Job summary

New Zealand Government is seeking a proactive administrator to support the Navy Museum with finance, procurement, budgeting and day-to-day operations. You will coordinate purchasing activities, manage supplier services and provide essential administrative support across the museum.

The role requires strong attention to detail, excellent communication and the ability to juggle multiple priorities. A current full Class 1 driving licence is preferred, and there are security clearances relevant to

Qualifications

• Demonstrated experience in office administration.
• Experience using SAP, SRM systems and/or Xero.
• A proven record of working collaboratively in a team environment.
• A current full Class 1 Drivers Licence.
• Competence in using Microsoft Office applications.
• Excellent communication skills.
• Experience in budget management.

Responsibilities

• Coordinate the Museum's finance, procurement and purchasing activities.
• Manage accounts processes, budgeting support and financial administration.
• Arrange logistics, asset management and supplier services.
• Provide high-quality administrative support across the Museum.
• Build positive relationships with internal staff, suppliers and stakeholders.

Skills

Administration experience

Strong communication

Attention to detail

Relationship building

Multitasking

Budget management

Education

Full Class 1 Drivers Licence

Tools

SAP

SRM systems

Xero

Microsoft Office

Job description

Mo te tunga | About the roleThis varied role provides finance, logistics and administrative support to help keep the Navy Museum operating effectively. Working closely with staff, suppliers and stakeholders, you'll coordinate a broad range of business support activities that contribute to the smooth day-to-day running of the Museum.Key responsibilities include:Coordinate the Museum's finance, procurement and purchasing activitiesManage accounts processes, budgeting support and financial administrationArrange logistics, asset management and supplier servicesProvide high-quality administrative support across the MuseumBuild positive relationships with internal staff, suppliers and stakeholdersOnce you have undergone training and are up to speed, there is the option for flexible working arrangements.The salary for this role ranges from $64,455 - $71,497, inclusive of a 4% superannuation contribution. Appointments within this range are based on skills and experience.Applications may be reviewed upon receipt. It is advised to apply early to avoid disappointment, as this role may close ahead of time due to a high volume of applicants.Nga pukenga me nga wheako | Skills and ExperienceWe're looking for an adaptable and proactive team player with experience in administration and a knack for staying organised in a busy environment. You'll have strong attention to detail, excellent computer skills, and the ability to build positive relationships while confidently managing multiple priorities across finance, logistics and business support functions.You'll bring:Demonstrated experience in office administrationExperience using SAP, SRM systems and/or XeroA proven record of working collaboratively in a team environmentA current full Class 1 Drivers LicenceCompetence in using Microsoft Office applicationsExcellent communication skillsExperience in budget managementNo candidate is expected to meet every desired skill / experience listed. If your background differs from what we've outlined but you believe you can contribute to the role, we encourage you to apply.Nou te rourou | What's in it for youSafeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website.NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all - irrespective of gender, ethnicity, ability, age, or family dynamics - NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.Me pehea te tuku tono | How to ApplyApplications close on Monday 2 November 2026.Use the links on this page where you'll be directed to the Defence Careers website.Please Note:All applications must be made online, via the Defence Careers website. Each listing contains the Position Description.Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description.Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.NZDF Employees/Members - please apply internally via the HR Toolkit; this will ensure that you are visible as an internal candidate.NZDF Contractors - please apply via the Defence Careers website.NZDF Reserves - please apply via the Defence Careers website if you cannot access the HR Toolkit.Please Note:To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here's what you need to know:Low Level Security ClearanceYou must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last five (5) years.You must have a five (5) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.