Executive Leadership Support Coordinator

Kensington Swan; Auckland; On-site; NZD 85,000 - 105,000; Full time

Benefits offered by this job

Wellbeing cash benefit

Additional leave over Christmas/New‑Yr

Learning and development opportunities

Parental leave top up

Job summary

Dentons, a leading global law firm with a strong New Zealand presence, is seeking a Leadership Support Coordinator reporting to the Chief Executive. You will partner with the CEO, Board and Management Team to coordinate governance processes, papers, meetings and follow-up actions with discretion and sound judgement.

You will manage diaries, prepare board papers, coordinate travel, and oversee document management while delivering high-quality professional support across the leadership team.

Qualifications

• Experience as Personal Assistant, Legal Secretary, Executive Assistant or senior admin support.
• Exceptional organisational skills and ability to manage multiple priorities.
• Professionalism, integrity and discretion with confidential information.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills (Outlook, Word, Planner).
• Proactive approach and initiative; anticipate needs.
• Strong relationship-building across stakeholder levels.

Responsibilities

• Manage the CEO’s diary, inbox and priorities, coordinating deadlines and commitments.
• Coordinate Board/Management Team papers, agendas and documentation.
• Schedule and support meetings with minute-taking and follow-up tracking.
• Oversee document processing to deliver high-quality support services.
• Prepare and distribute board papers, reports, presentations and correspondence.
• Maintain document management and record-keeping for leadership.
• Coordinate domestic and international travel for the CEO and team.
• Support partner events and leadership workflows with senior stakeholders.
• Act as a confidential point of contact for senior stakeholders.

Skills

Diary management

Discretion and integrity

Communication skills

Microsoft Office

Organisational skills

Stakeholder management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Planner

Job description

Dentons, a leading global law firm with a strong New Zealand presence, is seeking a Leadership Support Coordinator reporting to the Chief Executive. You will partner with the CEO, Board and Management Team to coordinate governance processes, papers, meetings and follow-up actions with discretion and sound judgement.

You will manage diaries, prepare board papers, coordinate travel, and oversee document management while delivering high-quality professional support across the leadership team.