Leadership Support Coordinator

Dentons Canada; Auckland; Hybrid; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Wellness payment

Extra leave during holidays

Learning and development opportunities

Lifestyle leave

Job summary

Dentons in Auckland, New Zealand, is seeking a Leadership Support Coordinator to provide high‑level executive support to the CEO and leadership team. You will coordinate board papers, manage calendars, and oversee confidential document processes while coordinating travel and events.

The role requires discretion, exceptional organizational skills and strong communication with senior stakeholders. A proactive approach and advanced Microsoft Office skills are essential for success.

Qualifications

• Experience in a Personal Assistant, Legal Secretary, Executive Assistant, or senior administrative support role.
• Exceptional organisational skills and ability to manage multiple priorities.
• Professionalism, integrity and discretion with confidential information.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills (Outlook, Word, Planner).
• Proactive, initiative-taking and anticipates needs.

Responsibilities

• Manage the CEO’s diary, inbox and key priorities, ensuring deadlines and commitments are coordinated.
• Coordinate the preparation and collation of Board and Management Team papers, agendas and supporting documentation.
• Schedule and support Board, Management Team, committee and leadership meetings, including minute-taking and tracking follow-up actions.
• Oversee the Word Processing function to deliver high-quality document support services.
• Prepare, coordinate and distribute Board papers, reports, presentations and correspondence.
• Maintain document management, filing and record-keeping for the CEO and leadership team.
• Coordinate domestic and international travel arrangements for the CEO and Management Team.
• Support partner events and leadership workflows across the team.
• Act as a key point of contact for senior stakeholders with discretion and professionalism.

Skills

Diary management

Stakeholder management

Communication

Discretion

Organisational skills

Meeting coordination

Tools

Microsoft Office

Outlook

Word

Microsoft Planner

Job description

Dentons is part of the world’s largest global law firm, and a leading law firm in New Zealand. We are a firm that embraces change. We have the largest reach of any firm in New Zealand, and have unparalleled access to legal expertise in over 80 countries. Our international approach and resources include global technology support, diversity initiatives and talent management. This means the opportunities are endless for our people!

The role

Reporting to the Chief Executive, The Leadership Support Coordinator is a trusted and key role at the centre of the Firm’s leadership and governance activity. You will work closely with the Chief Executive, Board, Partnership and Management Team to ensure key priorities, governance processes, business papers, meetings and follow-up actions are coordinated effectively. The role requires strong judgement, discretion, organisation and the ability to work confidently across senior stakeholders.

Day to day, you will:

• Manage the CEO’s diary, inbox and key priorities, ensuring deadlines, commitments and competing demands are effectively coordinated and managed.
• Coordinate the preparation and collation of Board and Management Team papers, agendas and supporting documentation.
• Schedule and support Board, Management Team, committee and leadership meetings, including minute-taking and tracking follow-up actions where required.
• Oversee the Word Processing function to ensure the delivery of high-quality, timely and professional document support services across the Firm.
• Prepare, coordinate and distribute Board papers, reports, presentations, correspondence and other business documentation.
• Maintain document management, filing and record-keeping processes for the CEO and leadership team.
• Coordinate domestic and international travel arrangements for the CEO and Management Team.
• Support partner events, partnership meetings, critical dates management and agreed administrative workflows across the leadership team.
• Act as a key point of contact for senior stakeholders, ensuring a high standard of professionalism, discretion and confidentiality in all interactions.

To be successful in this role, you will bring:

• Previous experience in a Personal Assistant, Legal Secretary, Executive Assistant, or senior administrative support role
• Exceptional organisational skills and the ability to manage multiple competing priorities.
• A high degree of professionalism,integrityand discretion when handling confidential and commercially sensitive information.
• Excellent communication skills, both written and verbal.
• Advanced Microsoft Office skills, particularly Outlook, Word, Microsoft Planner
• A proactive approach, stronginitiativeand the ability toanticipateneeds before they arise.
• Strong relationship-building skills and a collaborative approach to working with stakeholders at all levels.

What do we offer?

We offer you the opportunity to be part of a dynamic and inclusive team that works in partnership with our clients, where you will get plenty of valuable experience as well as first class mentoring and career development. We are a future focussed firm and that ethos extends to our people too.

At Dentons, we can offer you top quality work matched with an outstanding firm culture. We offer competitive remuneration along with benefits that will make a positive difference to your work/life balance. Some of these benefits include

• $500 wellness payment annually to spend how you please
• Additional leave over the Christmas and New Year period
• Learning and development opportunities
• Lifestyle leave – ability to purchase additional leave each year
• Paid parental leave of 5 weeks for non-primary caregiver
• Paid parental leave top up to full salary payment for 26 weeks for the primary caregiver
• We dress for our day and our role
• Regular social events, including Morning Teas, Friday Fives, sporting and charity events, annual balls, family Christmas parties, and an end of year function
• Dedicated wellness programme

Dentons partners with Pride Pledge. We believe inclusion drives diversity and fostering an environment where our people thrive through diversity of thought and shared experience makes us the successful global firm we are. We encourage applications irrespective of race, ethnicity, culture, religion, gender, gender identity, sexual orientation, age or disability. Dentons is an equal opportunity employer and is committed to an environment where everyone respects and supports each other.

This role is ideal for someone who enjoys operating in a fast-paced professional services environment, thrives on managing multiple priorities, and takes pride in delivering exceptional support with professionalism, accuracy and discretion.