Executive Assistant to the Principal and SLT

Otaki College; Ōtaki; Sur place; NZD 65 000 - 90 000; Plein temps

Résumé du poste

Ōtaki College is seeking an Executive Assistant to provide high-level administrative and secretarial support to the Principal, SLT, and BoT. This role manages executive workflows, board administration, communications, and major school events, requiring discretion and strong organizational skills.

Key duties include diary management, minutes, newsletters, website maintenance, and social media management to highlight student achievements and foster community links.

Qualifications

• Experience supporting senior leadership or boards is advantageous.
• Ability to maintain confidentiality and exercise discretion.
• Strong organizational and time management skills with high attention to detail.

Responsabilités

• Manage the Principal's diary and correspondence, and MoE returns.
• Act as Minute and Document Secretary to the Board of Trustees.
• Produce newsletters, prospectuses, and maintain the school website and digital signage.
• Develop and manage social media to showcase student achievements and events.
• Coordinate logistics for key school events, including invitations and catering.
• Maintain student records in Kamar and MoE Roll Returns.

Connaissances

MS Office & Google Workspace

Diary management

Board administration

Discretion & professionalism

Communication skills

Outils

Kamar (SMS)

Microsoft Office

Google Workspace

Description du poste

Executive Assistant to the Principal and SLT

Ōtaki College is seeking a highly capable Executive Assistant to provide high-level administrative and secretarial support to the Principal, Senior Leadership Team (SLT), and Board of Trustees (BoT). This is a core operational role responsible for managing executive workflows, board administration, communications, and major school events—ideal for someone who thrives on organization, discretion, and driving school-wide connection.

Key responsibilities

Assist with managing the Principal's diary, correspondence, disciplinary documentation, and MoE returns

Act as Minute and Document Secretary to the Board of Trustees

Produce college newsletters, prospectuses, informational booklets, and maintain the school website and front digital sign

Develop and manage an engaging social media presence across key platforms to highlight student achievements, promote events, and foster community connection

Coordinate logistics, catering, and invitations for key school events (Pōwhiri, SS Otaki Commemoration, Prizegiving)

Maintain accurate student records on Kamar and Enrol, including MoE Roll Returns

About you

Strong presentation, a positive outlook, discretion, and cultural sensitivity

Fluency in Microsoft and Google Workspaces, with Kamar (SMS) and digital publishing tools being a strong advantage

Excellent organizational skills with the ability to plan, prioritize, and work independently

Strong problem-solving skills and the ability to pick up new systems quickly

Confidence managing dynamic administrative, operational, and event workflows

About us

Ōtaki College is based in sunny Ōtaki on the Kapiti Coast, Wellington.

A key support role working alongside the Principal and Board of Trustees

A collaborative, supportive team environment