Executive Assistant To The Chief Executive

Wanganui District Council; Whanganui; On-site; NZD 65,000 - 90,000; Full time

Job summary

The Wanganui District Council is seeking an Executive Assistant to support the Chief Executive in a fast-paced environment, coordinating a broad range of internal and external relationships. You will manage the CE's diary, arrange meetings and logistics, and ensure timely information flows to keep the organisation moving.

With at least five years of experience supporting a senior executive, you will demonstrate discretion, diplomacy, and the ability to prioritise competing demands while

Qualifications

• Five years’ experience supporting a senior executive.

Responsibilities

• Manage a busy and changing diary for the CE.
• Coordinate meetings and logistics across the organisation.
• Track actions and follow-ups to keep projects moving.
• Provide the information the CE needs when needed.
• Be a key contact for people seeking the CE’s time or attention.
• Draft high-quality correspondence and communications.
• Build relationships with discretion, diplomacy and good humour.
• Demonstrate sound judgement in a complex government environment.

Skills

Diary management

Meeting coordination

Stakeholder relations

Written communication

Discretion and diplomacy

Prioritisation

Job description

This isn't an EA role that sits on the sidelines. Working alongside our CE, you'll be right at the centre of what's happening across Whanganui District Council, supporting a role that spans the organisation, elected members, our community and a wide range of external relationships. It's a busy, varied and trusted position where being two steps ahead makes all the difference.

The role

Our CE works at pace and has a lot on the go. You'll manage a busy and constantly changing diary, coordinate meetings and logistics, keep track of actions and follow-ups, and make sure he has the information he needs when he needs it. You'll also be a key point of contact for people wanting his time or attention, so being approachable, building strong relationships and knowing what needs to move, what can wait and when something needs a little more care or discretion are all part of the job.

The person we're looking for

Our CE is looking for someone who:

• is exceptionally organised and can adapt quickly when plans change
• anticipates what's needed rather than waiting to be asked
• confidently manages competing priorities and keeps track of the moving parts
• communicates clearly and can draft high-quality correspondence and communications
• builds relationships easily and works with discretion, diplomacy and good humour
• has the judgement and political awareness that comes with supporting a senior executive in a complex environment
• genuinely enjoys making things happen and getting things done.

You’ll have at least five years' experience supporting a senior executive, ideally within local or central government.

Why this role?

You’ll be working alongside the CE at the heart of an organisation that has a real impact on Whanganui every day. No two days will look quite the same, and there'll be plenty of opportunity to use your initiative, get involved and make a difference.