Executive Assistant to Mayor and CE

Talent Propeller Limited; Hawera; On-site; NZD 86,000 - 95,000; Full time

Benefits offered by this job

Flexible working

Sick leave bank

Retention incentive

Best place to work

Job summary

Talent Propeller Limited in Hawera, New Zealand, is seeking a proactive Executive Assistant to support the Chief Executive and Mayor. You will manage the Mayor and CE Office, screen emails and calls, and ensure efficient administrative processes.

You will coordinate civic events and maintain professional relationships with business, iwi and community groups, all while upholding confidentiality and Te Tiriti o Waitangi principles. This is a full-time role in a community-focused organisation.

Qualifications

• You are a talented team player with a Diploma in Business Administration and significant experience as an Executive Assistant working for a CE or other top-level executive.
• You have a high degree of proficiency with MS Office applications and maintain confidentiality with professionalism.
• You can prioritize conflicting demands in a busy environment and relate well to diverse stakeholders.

Responsibilities

• Provide proactive, quality admin support to the CE and Mayor to enable efficient work.
• Manage administrative tasks for the Mayor and CE's Office and support stakeholder relations.
• Act as first point of contact, screen emails, handle calls and correspondence.
• Research and follow up on issues addressed to the CE/Mayor, including sensitive matters.
• Coordinate Mayoral and civic functions (ANZAC Day, awards, citizenship ceremonies, openings).

Skills

MS Office

Education

Diploma in Business Administration

Tools

MS Office

Job description

Are you looking for a varied and challenging role?

Do you enjoy making a real difference for your community?

If so, here's your opportunity!

About our District

Our mission is to make our communities better and this role will play a key part in achieving this. We are located in a tranquil area of New Zealand offering some of the best access to the great outdoors. We also boast attractive housing prices for your town, village or rural lifestyle and we are within commuting distance to larger centres.

About our Organisation

We are an energetic and progressive, values-based organisation, which is dedicated to providing quality services and facilities for our communities. We place a strong emphasis on our organisational culture, which in turn creates strong engagement across our team. We employ people with a 'Can Do' attitude who want to work for a united organisation with a strong sense of family that is proud to serve its communities.

At STDC, we offer a proven "best place to work" environment, access to a sick leave bank, flexible working opportunities and retention incentive benefit upon five years of employment. Our team culture encourages innovation, we care about your professional development, and you will be working with an elite and motivated team of professionals.

About the Role

The purpose of the position is to provide pro‑active, quality and comprehensive assistance to the CE and Mayor to enable them to undertake their roles efficiently and effectively. The position is responsible for administrative management of the Mayor and CE's Office. It will also support and enhance relationships between the Mayor, Chief Executive and key community stakeholders e.g. business community, iwi and community groups.

Do you have what it takes?

Anticipating the needs of the Chief Executive and Mayor to ensure they have the information and resources they need to prioritise and undertake their work effectively without having to ‘sweat the small stuff' is key. You will act as the first point of contact, interpreting, screening and assisting with emails, developing appropriate responses and managing telephone calls and correspondence. You will research and follow up on incoming issues and concerns addressed to the Chief Executive and Mayor or specific projects as required including those of a sensitive or confidential nature. You will evaluate and determine the appropriate course of action, referral or response as needed with relevant staff.

Managing Mayoral and civic functions including ANZAC Day ceremonies, South Taranaki Community Awards, New Zealand citizenship ceremonies, community recognitions, openings and other special events is also a requirement of this role.

About You

You are a talented team player with a Diploma in Business Administration or other relevant field and have significant experience as an Executive Assistant working for a CE or other top‑level executive. You have a high degree of proficiency with MS Office applications, a demonstrated ability to maintain confidentiality and discretion and a high level of professionalism along with excellent communication and relationship management skills to interact daily with a diverse range of people. Strong organisational skills and an ability to prioritise conflicting demands in a busy environment, to achieve deadlines and see responsibilities through to completion is expected as is a demonstrated commitment to the principles of Te Tiriti o Waitangi and Te Ao Māori.

Applicants for this position must be legally entitled to work in New Zealand, therefore must have NZ residency or hold a valid NZ work visa. In terms of residence class visa applications, priority will be given where the applicant is in New Zealand.

The salary range for this position is between $85,500pa and $95,000pa and the appointed starting level will be dependent on skills and experience and will be discussed during interviews with shortlisted candidates.This is a full time permanent position.

Applications close at 4pm on Sunday 15 November 2026 or when a suitable candidate has been appointed to the role.