Executive Assistant to the Chief Executive

Taituarā Resource Management Reference Group; Whanganui; Hybrid; NZD 65,000 - 90,000; Full time

Job summary

The Chief Executive of Taituarā seeks an Executive Assistant who will be at the heart of Whanganui District Council operations, supporting a role that touches the organisation, elected members, our community and external partners.

The role requires managing a fast-paced diary, coordinating meetings and logistics, tracking actions, and ensuring the CE has the information needed when required. The successful candidate will be approachable, diplomatic and build strong relationships.

Qualifications

• Five years’ experience supporting a senior executive (ideally in local or central government).
• Exceptionally organised and able to adapt quickly when plans change.
• Able to manage a busy diary, coordinate meetings and logistics, and follow up on actions.
• Clear written and verbal communication with discretion, diplomacy and good humour.

Responsibilities

• Manage CE's diary and coordinate meetings and logistics.
• Track actions and follow-ups to ensure timely information.
• Be a key contact for people seeking the CE's time or attention.
• Build relationships with internal and external stakeholders and handle competing priorities.

Skills

Organised

Diary management

Relationship building

Clear communication

Discretion

Prioritisation

Political awareness

Proactive

Job description

Executive Assistant to the Chief Executive

This isn't an EA role that sits on the sidelines. Working alongside our CE, you'll be right at the centre of what's happening across Whanganui District Council, supporting a role that spans the organisation, elected members, our community and a wide range of external relationships. It's a busy, varied and trusted position where being two steps ahead makes all the difference.

The role

Our CE works at pace and has a lot on the go. You'll manage a busy and constantly changing diary, coordinate meetings and logistics, keep track of actions and follow-ups, and make sure he has the information he needs when he needs it. You'll also be a key point of contact for people wanting his time or attention, so being approachable, building strong relationships and knowing what needs to move, what can wait and when something needs a little more care or discretion are all part of the job.

The person we're looking for

Our CE is looking for someone who:

• is exceptionally organised and can adapt quickly when plans change
• anticipates what's needed rather than waiting to be asked
• confidently manages competing priorities and keeps track of the moving parts
• communicates clearly and can draft high-quality correspondence and communications
• builds relationships easily and works with discretion, diplomacy and good humour
• has the judgement and political awareness that comes with supporting a senior executive in a complex environment
• genuinely enjoys making things happen and getting things done.

You’ll have at least five years’ experience supporting a senior executive, ideally within local or central government.

Why this role?

You'll be working alongside the CE at the heart of an organisation that has a real impact on Whanganui every day. No two days will look quite the same, and there'll be plenty of opportunity to use your initiative, get involved and make a difference.

Reference code 6943778