Executive Assistant to Chief Executive & Mayor

Talent Propeller Limited; Hawera; On-site; NZD 86,000 - 95,000; Full time

Benefits offered by this job

Flexible working

Sick leave bank

Retention incentive

Best place to work

Job summary

Talent Propeller Limited in Hawera, New Zealand, is seeking a proactive Executive Assistant to support the Chief Executive and Mayor. You will manage the Mayor and CE Office, screen emails and calls, and ensure efficient administrative processes.

You will coordinate civic events and maintain professional relationships with business, iwi and community groups, all while upholding confidentiality and Te Tiriti o Waitangi principles. This is a full-time role in a community-focused organisation.

Qualifications

• You are a talented team player with a Diploma in Business Administration and significant experience as an Executive Assistant working for a CE or other top-level executive.
• You have a high degree of proficiency with MS Office applications and maintain confidentiality with professionalism.
• You can prioritize conflicting demands in a busy environment and relate well to diverse stakeholders.

Responsibilities

• Provide proactive, quality admin support to the CE and Mayor to enable efficient work.
• Manage administrative tasks for the Mayor and CE's Office and support stakeholder relations.
• Act as first point of contact, screen emails, handle calls and correspondence.
• Research and follow up on issues addressed to the CE/Mayor, including sensitive matters.
• Coordinate Mayoral and civic functions (ANZAC Day, awards, citizenship ceremonies, openings).

Skills

MS Office

Education

Diploma in Business Administration

Tools

MS Office

Job description

Talent Propeller Limited in Hawera, New Zealand, is seeking a proactive Executive Assistant to support the Chief Executive and Mayor. You will manage the Mayor and CE Office, screen emails and calls, and ensure efficient administrative processes.

You will coordinate civic events and maintain professional relationships with business, iwi and community groups, all while upholding confidentiality and Te Tiriti o Waitangi principles. This is a full-time role in a community-focused organisation.