Executive Administrator

Asset Recruitment; Waikato; On-site; NZD 55,000 - 75,000; Full time

Job summary

Asset Recruitment in Tokoroa is seeking an experienced Executive Administrator to join the Executive Office team. The role focuses on coordinating meetings, agendas, notices, and supporting documentation to ensure efficient operations.

You will handle venue bookings, equipment, catering, and other logistics, while maintaining confidentiality for public and confidential sections of meetings. You’ll be the primary contact for internal and external stakeholders and must prioritise tight deadlines

Qualifications

• Experience providing executive/administrative support.
• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• High level of professionalism and discretion.

Responsibilities

• Coordinate scheduling and coordination of meetings.
• Assist with preparation and distribution of meeting agendas, notices, and supporting documentation.
• Coordinate venue bookings, equipment, catering, and other logistics.
• Prepare for public and confidential sections of meetings, ensuring confidentiality and privacy compliance.
• Act as point of contact for internal and external stakeholders regarding meeting arrangements and follow-ups.

Skills

Administration

Communication

Attention to detail

Prioritisation

Tools

MS Office Suite

Job description

Based in Tokoroa Immediate start

Our Tokoroa based client is looking for an experienced and highly organised Executive Administrator to join their Executive Office team.

About the role

Your responsibilities will include:

• Support the scheduling and coordination of meetings
• Assisting with the preparation and distribution of meeting agendas, notices, and supporting documentation
• Supporting the coordination venue bookings, equipment, catering, and other logistical needs
• Supporting the preparation for public and confidential sections of meetings, ensuring confidentiality and compliance with privacy requirements
• Acting as a point of contact for internal and external stakeholders regarding meeting arrangements and follow-ups

About You

You will offer:

• Strong administration and organisational skills
• Excellent communication and relationship-building abilities
• Proficiency with MS Office Suite
• High level of accuracy and attention to detail
• The ability to priortise your workload and meet strict deadlines

All applicants must have immediate eligibility to work in NZ to be considered for this role.