Executive Assistant - Chief Executive

Tribe Group; Auckland; Hybrid; NZD 90,000 - 120,000; Full time

Job summary

Creative New Zealand Toi Aotearoa is seeking an Executive Assistant to the Chief Executive to enable governance and informed decision-making at CNZ's highest level. You will support the CEO and Arts Council, coordinating governance processes and contributing to organisational performance.

Based in Auckland or Wellington, you will manage the CEO's calendar, coordinate Council and Senior Leadership Team meetings, prepare papers and minutes, and deliver concise briefings for decision-makers, while

Qualifications

• Executive support experience at Chief Executive or senior leadership level.
• Governance administration and committee support experience.
• Exceptional organisation skills and ability to manage competing priorities.
• Proven ability to manage confidential information with discretion.
• Advanced Microsoft 365 and digital systems proficiency.

Responsibilities

• Provide trusted support to the Chief Executive and Arts Council.
• Coordinate Council, Committee, and Senior Leadership Team meetings and activities.
• Prepare agendas, papers, minutes, and governance records.
• Deliver briefings and reporting to support informed decision-making.
• Build trusted relationships across CNZ and the wider arts sector.

Skills

Executive support at CxO level

Governance administration & committee

Organisation & multitasking

Discretion with confidential info

Communication & relationship-building

Te ao Māori & Te Tiriti understanding

Tools

Microsoft 365

Digital systems proficiency

Job description

Executive Assistant – Chief Executive | Pou Āwhina

• Enable effective leadership and decision-making at the executive level
• Coordinate high-quality governance and Council processes
• Permanent role with flexibility based in Auckland or Wellington

Ko wai te Pakihi nei | About the Organisation

Creative New Zealand Toi Aotearoa is the national arts development agency, working alongside artists, ringatoi, practitioners and arts organisations across the motu. The organisation is moving into the next phase of a significant change programme, with a new operating model designed to strengthen leadership, connection, investment and impact across the arts and ngā toi.

Ko te āhua o te tūranga | About the Role

You’ll provide trusted support to the Chief Executive and Arts Council, helping drive effective governance, decision-making, and organisational performance across CNZ.

Working closely with leaders and stakeholders across the organisation, you will:

• Manage the Chief Executive's schedule, priorities, and key stakeholder engagements
• Coordinate Council, Committee, and Senior Leadership Team meetings and activities
• Prepare agendas, papers, minutes, and governance records
• Deliver briefings and reporting that support informed decision-making
• Support the smooth flow of information across executive and governance functionsBuild trusted relationships across CNZ and the wider arts sector

The Successful Candidate Will Bring

• Executive support experience at Chief Executive or senior leadership level
• Governance administration and committee support experience
• Exceptional organisation skills and the ability to manage competing priorities
• Proven ability to manage confidential information with discretion
• Advanced Microsoft 365 and digital systems proficiency
• Excellent communication and relationship-building skills across diverse communities and stakeholders
• Understanding of te ao Māori and Te Tiriti o Waitangi, with a commitment to ongoing learning

Applications close midnight Sunday 8th November 2026

To find out more, please get in touch with Orissa Plimmer on 027 285 1461 or Luke Spratt on 021 056 7035 for a confidential kōrero.

must be a New Zealand citizen, resident, or hold a valid visa with the right to work in Aotearoa.

We are the landing place where our people can come to rest upon, a safe space.

Aplacewhereexcellenceandcultureareencouraged and ultimately recognised.

Kia tau ai te mauri tū, te mauri ora ki te katoa. Nau mai, tau mai! Vitality and well-being for all. Welcome, settle here!