Executive Assistant

New Zealand Government Joba; Wellington, Upper Hutt, Porirua; On-site; NZD 81,000 - 106,000; Full time

Job summary

New Zealand Police is seeking an Executive Assistant to provide trusted, high‑quality support to a senior member of the Executive at Police National Headquarters in Wellington. You will manage calendars, meetings, travel, and briefs to enable informed decision‑making and smooth operation of the executive office.

You will handle confidential information with discretion, build strong relationships across the organisation, and adapt to changing priorities while maintaining composure under pressure.

Qualifications

• Experience supporting senior leaders with diary management and meeting coordination.
• Ability to manage correspondence, inboxes, and travel arrangements.
• Strong communication, discretion and relationship-building skills.

Responsibilities

• Keep your Executive organised through proactive diary management, meeting coordination, correspondence, email management, travel and logistics.
• Make sure your Executive has the right information, papers, briefings and context at the right time.
• Use technology and information management systems confidently to support efficient ways of working.
• Capture clear meeting notes, decisions and actions and follow up to keep work moving.
• Develop an understanding of the Executive's business group, priorities and stakeholders.
• Support the broader business group as and when required.
• Maintain awareness of priorities across the Office of the Commissioner so you can connect information, anticipate needs, and support collaboration.
• Develop trusted working relationships with the broader business group leadership team, other Executive Assistants, Chief Advisors, Police's Governance function and a wide range of other internal and external stakeholders.

Skills

Diary management

Meeting coordination

Confidentiality & professionalism

Communication and discretion

Job description

New Zealand Police delivers services to ensure everybody is safe and feels safe. We operate 24 hours a day in a complex environment actively enforcing the law, targeting and apprehending offenders and providing a priority service to victims. With around 15,000 staff, we work from urban and rural stations and larger policing hubs. We operate on land, sea and in the air, and respond to more than 1.2 million events per year - answering more than 992,000 111 calls and over 652,000 non-emergency calls.

Executive Assistant Based at Police National Headquarters in Wellington Permanent - full-time JR 5987519

Mō te tūnga | About the role

This is a unique opportunity to work at the heart of New Zealand Police, providing trusted, high-quality executive support to a member of Police's Executive. You will support and enable your senior leader to be organised, informed, and ready to make decisions that support our people and the communities we serve. You will support a tier three member of Police's Executive and will be part of the functional group they lead. You will also provide relevant and required support to the wider business group of which you are domiciled within. The role requires flexibility, sound judgement, discretion, and the confidence to manage competing and changing priorities. An ability to work under pressure whilst managing competing demands is critical, as is the ability to identify, prioritise and elevate where required. Successful candidates will demonstrate initiative and high levels of motivation for their work. If you are calm under pressure, highly organised, curious, and motivated by work that makes a real difference, this role offers variety, purpose, and the chance to contribute to a high-performing team.

Key Accountabilities

• Keep your Executive organised and well positioned through proactive diary management, meeting coordination, correspondence, email management, travel, and logistics.
• Make sure your Executive has the right information, papers, briefings, and context at the right time.
• Use technology and information management systems confidently to support efficient ways of working.
• Capture clear meeting notes, decisions, and action points, and follow up to help keep work moving.
• Build a strong understanding of your Executive's business group, priorities, stakeholders, and operating rhythm.
• Support the broader business group as and when required.
• Maintain awareness of priorities across the Office of the Commissioner so you can connect information, anticipate needs, and support collaboration.
• Develop trusted working relationships with the broader business group leadership team, other Executive Assistants, Chief Advisors, Police's Governance function and a wide range of other internal and external stakeholders.

He aha taau e kawe mai | What you'll bring

• Planning, prioritising, calendar management, and event coordination.
• Managing correspondence, inboxes, information, or competing requests.
• Communicating clearly, maintaining confidentiality, building relationships, and staying composed when priorities change.

Security Clearance

To be eligible for this role, you may be asked to obtain and maintain a TOP SECRET national security clearance. The minimum criteria for this level of national security clearance is: NZ Citizen who has resided continuously in NZ for the last 10 years, or A Permanent Resident who has resided continuously in NZ for the last 10 years, or A citizen of or has resided continuously in one or more of the following countries for the last 10 years: Australia, Canada, United Kingdom, or United States of America, and has a background that can be verified by the NZSIS. Use this online tool to self-check your eligibility for a security clearance.http://www.protectivesecurity.govt.nz/eligibility-tool

Mo tātou | About us

New Zealand Police is the lead agency responsible for preventing crime and enhancing community safety. It works in partnership with individuals, communities, businesses, and other public sector agencies towards the vision of making New Zealand the safest country. Police is the government's largest front-line response agency with around 15,000 staff in large and small communities all over New Zealand and in liaison and policing development roles overseas. Your development is highly valued at NZ Police. Our employees enjoy significant investment in their development not only at an individual level, but also at the team and community practice level. We work hard to match you with work that will both play to your strengths and challenge you in new ways. The work you'll be engaged in is real, tangible work that directly benefits our frontline and communities.

To view more detailed information about our recruitment process along with further details about requirements please click below link: Applicant Information Pack (External)

Utu ā-tau | Salary

This position is covered by a collective agreement, with a salary range of $81,098 and $105,853. The successful applicant will be appointed within range dependent on skills and experience relevant to the role.

Please note: Applications close at 5:00pm on Monday 5th October 2026.

If you have any questions about this vacancy, please contact Recruitment Manager [e-mail].

All applicants must have the right to work in New Zealand.