Executive Assistant

Police; Wellington; Hybrid; NZD 81,000 - 106,000; Full time

Job summary

New Zealand Police seeks an Executive Assistant to provide trusted, high‑quality support to a member of Police’s Executive, based at Police National Headquarters in Wellington.

This role requires discretion, calm under pressure and excellent organisational skills to manage competing priorities, prepare briefings, coordinate diaries and travel, capture notes and ensure information flows to enable timely decision‑making across the wider business group.

Qualifications

• Strong organisation and initiative with high levels of discretion.
• Ability to manage competing priorities and meet deadlines.
• Excellent communication and relationship-building skills.

Responsibilities

• Diary management and meeting coordination for senior executive.
• Prepare papers, briefings and context for decisions.
• Coordinate travel and logistics for the executive office.
• Capture meeting notes and follow up on actions and decisions.
• Build understanding of the business group and key stakeholders.

Skills

Organisation

Initiative

Discretion

Professionalism

Communication

Relationship building

Prioritisation

Job description

Career Opportunities: Executive Assistant (5987519)

Requisition ID5987519-Posted27/09/2026-PNHQ-Permanent FT

• Based at Police National Headquarters in Wellington
• Permanent – full-time
• JR 5987519

Mō te tūnga | About the role

This is a unique opportunity to work at the heart of New Zealand Police, providing trusted, high-quality executive support to a member of Police’s Executive. You will support and enable your senior leader to be organised, informed, and ready to make decisions that support our people and the communities we serve.

You will support a tier three member of Police’s Executive and will be part of the functional group they lead. You will also provide relevant and required support to the wider business group of which you are domiciled within.

The role requires flexibility, sound judgement, discretion, and the confidence to manage competing and changing priorities. An ability to work under pressure whilst managing competing demands is critical, as is the ability to identify, prioritise and elevate where required. Successful candidates will demonstrate initiative and high levels of motivation for their work.

If you are calm under pressure, highly organised, curious, and motivated by work that makes a real difference, this role offers variety, purpose, and the chance to contribute to a high-performing team.

The business group that is recruiting an Executive Assistant is:

• Investigations, Serious and Organised Crime

The successful candidate will report directly to the Assistant Commissioner, Investigations, Serious and Organised Crime.

Investigations, Serious and Organised Crime comprise of a range of specialist functions focused on investigating seriousand complex offending and preventing and disrupting organised criminal activity.

This includes Criminal Investigations, which leads major and volume crime investigations, as well as nationally coordinated functions targeting organised crime, gangs, and transnational threats. It also incorporates specialistcapabilities such as financial crime, cybercrime, covert operations, and asset recovery, providing expertise to supportcomplex investigations and enforcement activity.

These are underpinned by intelligence, forensic, and specialist support functions that enable evidence-based outcomes and operational delivery. Collectively, Investigations, Serious and Organised Crime ensure Police are equipped torespond to high-harm offending and reduce criminal activity through coordinated, specialist, and intelligence-ledapproaches.

Key Accountabilities:

• Keep your Executive organised and well positioned through proactive diary management, meeting coordination, correspondence, email management, travel, and logistics.
• Make sure your Executive has the right information, papers, briefings, and context at the right time.
• Use technology and information management systems confidently to support efficient ways of working.
• Capture clear meeting notes, decisions, and action points, and follow up to help keep work moving.
• Build a strong understanding of your Executive’s business group, priorities, stakeholders, and operating rhythm.
• Support the broader business group as and when required.
• Maintain awareness of priorities across the Office of the Commissioner so you can connect information, anticipate needs, and support collaboration.
• Develop trusted working relationships with the broader business group leadership team, other Executive Assistants, Chief Advisors, Police’s Governance function and a wide range of other internal and external stakeholders.

He aha taau e kawe mai | What you’ll bring

We are looking for someone who brings strong organisation, initiative, professionalism, and a genuine commitment to supporting others to succeed. Your skills and experience matter, but so does how you work: your judgement, integrity, values, adaptability, and ability to contribute to a positive, high-performing team.

Previous Executive Assistant experience is an advantage, but we are also interested in people who can show strong transferable skills, including:

• Planning, prioritising, calendar management, and event coordination.
• Managing correspondence, inboxes, information, or competing requests.
• Communicating clearly, maintaining confidentiality, building relationships, and staying composed when priorities change.

This role is at theIndividual Contributor/Emerging Leader level. You can refer to Indicators for Success for further information about the expectations for this level.

To be eligible for this role, youmay be askedto obtain and maintain aTOP SECRETnational security clearance.

The minimum criteria for this level of national security clearance is:

NZ Citizen who has resided continuously in NZ for the last10years, or:

• A Permanent Resident who has resided continuously in NZ for the last10years, or
• A citizen of or has resided continuously in one or more of the following countriesfor the last 10years: Australia, Canada, United Kingdom, or United States of America, and has a background that can be verified by the NZSIS.

Use this online tool to self-check your eligibility for a security clearance. Please note that this tool is not part of the formal security clearance process:

New Zealand Police is the lead agency responsible for preventing crime and enhancing community safety. It works in partnership with individuals, communities, businesses, and other public sector agencies towards the vision of making New Zealand the safest country. Police is the government’s largest front-line response agency with around 15,000 staff in large and small communities all over New Zealand and in liaison and policing development roles overseas.

Your development is highly valued at NZ Police. Our employees enjoy significant investment in their development not only at an individual level, but also at the team and community practice level. We work hard to match you with work that will both play to your strengths and challenge you in new ways.

The work you’ll be engaged in is real, tangible work that directly benefits our frontline and communities. Taken all together, this means we can offer you career path opportunities to progress in your chosen profession and become a more well-rounded, experienced leadership, with opportunities across the range of work we support.

This position is covered by a collective agreement, with a salary range of $81,098 and $105,853. The successful applicant will be appointed within rangedependent on skills and experience relevant to the role.

Please note: Applications close at 5:00pm on Monday 5th October 2026. We may review applications and contact candidates before the close date.