Executive Assistant

Terra Industrial New Zealand Limited; Canterbury; On-site; NZD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive salary package

Flexible full-time/part-time options

Job summary

Terra Industrial New Zealand Limited in Christchurch is seeking an experienced Executive Assistant to support the CEO and Executive Leadership Team. The role combines executive support, project involvement and organisational coordination, with diary management, travel planning and governance duties.

You will work closely with senior leaders, maintain confidentiality, and help priorities stay aligned while contributing to business projects.

Qualifications

• Experience as Executive Assistant to CEO or ELT.
• Ability to manage confidential information and maintain discretion.
• Strong organisational skills and attention to detail.

Responsibilities

• Managing executive diaries, meetings, travel and communications.
• Supporting Executive Leadership Team and governance processes, including agendas, minutes and action management.
• Supporting and contributing to business projects and organisational initiatives.
• Preparing reports, presentations and business documentation.
• Coordinating executive events and providing administrative support across the business as required.

Skills

Executive support

Diary management

Governance processes

Stakeholder management

Tools

MS Office

Job description

Company : Terra Industrial New Zealand Limited

Work closely with our CEO and Executive Leadership Team in a role that sits at the heart of the business. Enjoy a varied position combining executive support, project involvement and organisational coordination. Full time or part-time (5 days/week) opportunity based in Islington, Christchurch. Behind every successful leadership team is someone who keeps things moving. As New Zealand's Caterpillar dealer, Terra Cat is a business built on strong relationships, practical solutions and great people, and we're looking for an Executive Assistant to help our CEO and Executive Leadership Team perform at their best. This is a unique opportunity for someone who combines initiative, confidentiality, sound judgement and a genuine willingness to help. You'll enjoy being at the centre of a busy business, building strong relationships, bringing order to complexity, and making sure the right things happen at the right time.

About the Role Reporting directly to the CEO, you'll act as a central point of coordination for executive activities, helping the CEO and Executive Leadership Team stay organised, aligned and focused on what matters most. While diary and administrative management remain key components, you'll also contribute to, and support, a range of business projects and initiatives, manage meeting governance processes, and provide the coordination and follow-through that keeps important business activities moving forward.

Key Responsibilities

• Managing executive diaries, meetings, travel and communications.
• Supporting Executive Leadership Team and governance processes, including agendas, minutes and action management.
• Supporting and contributing to business projects and organisational initiatives.
• Preparing reports, presentations and business documentation.
• Coordinating executive events and providing administrative support across the business as required.

About You We're looking for someone who understands that great Executive Assistants do far more than manage calendars. You'll bring initiative, sound judgement, discretion and a natural ability to anticipate what's required before being asked. You're comfortable working with senior leaders, build credibility quickly, and know how to influence outcomes while maintaining a highly supportive approach.

Ideal Candidate

• Highly organised, with excellent attention to detail and the ability to prioritise competing demands.
• Professional, approachable and skilled at building strong relationships across the business.
• Confident and confidential working with senior leaders and stakeholders, with a grounded and supportive approach.
• Tech-savvy, adaptable and trustworthy, embracing technology and AI to improve efficiency while delivering exceptional service.
• Most importantly, you'll be someone who enjoys supporting others, takes pride in making things happen behind the scenes, and approaches challenges with a positive, accommodating attitude.

Why Join Terra Cat?

• A unique opportunity to work alongside the CEO and Executive Leadership Team
• Full-time or flexible part-time arrangements available for the right person
• Competitive salary package plus generous company benefits
• A supportive and down-to-earth team environment
• The chance to contribute to projects that make a real difference across the business

If you're an experienced Executive Assistant looking for a role where your professionalism, initiative and organisational skills will be genuinely valued, we'd love to hear from you.

Applications close Sunday 15 November 2027.