Executive Assistant

Sime Motors; New Zealand; On-site; NZD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary package

Generous company benefits

Flexible part-time arrangements

Supportive team environment

Job summary

Terra Cat in Christchurch is seeking an Executive Assistant to support the CEO and the Executive Leadership Team, acting as a central point of coordination and keeping the business running smoothly.

In this role you will manage diaries, travel, governance processes, prepare reports and presentations, coordinate events and contribute to key business projects.

The position offers full-time or flexible part-time arrangements, with a professional, confidential, and hands-on team culture.

Qualifications

• Strong organisational skills with excellent attention to detail.
• Professional, approachable and capable of building relationships across the business.
• Discretion, sound judgment and ability to work with senior leaders.

Responsibilities

• Managing executive diaries, meetings, travel and communications.
• Supporting governance processes, including agendas, minutes and action tracking.
• Contributing to business projects and initiatives across the organisation.
• Preparing reports, presentations and business documentation.
• Coordinating executive events and providing cross‑business administrative support.

Job description

Executive Assistant

Company : Sime Motors Job Type : Full Time New Zealand JobCopilot will tailor your resume and auto-fill the application

Job Description - Executive Assistant

Company :

Terra Industrial New Zealand Limited

• Work closely with our CEO and Executive Leadership Team in a role that sits at the heart of the business.
• Enjoy a varied position combining executive support, project involvement and organisational coordination.
• Full time or part-time (5 days/week) opportunity based in Islington, Christchurch.

Behind every successful leadership team is someone who keeps things moving. As New Zealand's Caterpillar dealer, Terra Cat is a business built on strong relationships, practical solutions and great people, and we're looking for an Executive Assistant to help our CEO and Executive Leadership Team perform at their best.

This is a unique opportunity for someone who combines initiative, confidentiality, sound judgement and a genuine willingness to help. You'll enjoy being at the centre of a busy business, building strong relationships, bringing order to complexity, and making sure the right things happen at the right time.

About the Role

Reporting directly to the CEO, you'll act as a central point of coordination for executive activities, helping the CEO and Executive Leadership Team stay organised, aligned and focused on what matters most.

While diary and administrative management remain key components, you'll also contribute to, and support, a range of business projects and initiatives, manage meeting governance processes, and provide the coordination and follow-through that keeps important business activities moving forward.

Key responsibilities include:

• Managing executive diaries, meetings, travel and communications.
• Supporting Executive Leadership Team and governance processes, including agendas, minutes and action management.
• Supporting and contributing to business projects and organisational initiatives.
• Preparing reports, presentations and business documentation.
• Coordinating executive events and providing administrative support across the business as required.

About You

We're looking for someone who understands that great Executive Assistants do far more than manage calendars.

You will bring initiative, sound judgement, discretion and a natural ability to anticipate what's required before being asked. You are comfortable working with senior leaders, build credibility quickly, and know how to influence outcomes while maintaining a highly supportive approach.

The ideal person will be:

• Highly organised, with excellent attention to detail and the ability to prioritise competing demands.
• Professional, approachable and skilled at building strong relationships across the business.
• Confident and confidential working with senior leaders and stakeholders, with a grounded and supportive approach.
• Tech-savvy, adaptable and trustworthy, embracing technology and AI to improve efficiency while delivering exceptional service.

Most importantly, you'll be someone who enjoys supporting others, takes pride in making things happen behind the scenes, and approaches challenges with a positive, accommodating attitude.

Why Join Terra Cat?

• A unique opportunity to work alongside the CEO and Executive Leadership Team
• Full-time or flexible part-time arrangements available for the right person
• Competitive salary package plus generous company benefits
• A supportive and down-to-earth team environment
• The chance to contribute to projects that make a real difference across the business

Applications close Sunday 15 November 2027.