Executive Assistant

Auckland Airport; Auckland; On-site; NZD 90,000 - 120,000; Full time

Job summary

Auckland Airport is seeking a passionate Executive Assistant to join our Executive Leadership Team, supporting the Chief Operating Officer and Chief Digital Officer with proactive diary, inbox, travel and correspondence management to maximise efficiency and prioritise key activities.

You will coordinate governance, prepare board papers, reports, presentations, agendas, minutes and action registers to ensure timely decision-making, and act as a reliable point of contact for internal and external

Qualifications

• 3 to 5 years' experience as an EA in a complex organisation, supporting governance processes.
• Experience preparing board papers, reports and presentations.
• Strong relationship-building and communication skills.
• High standards of confidentiality and accuracy.

Responsibilities

• Providing proactive executive support to senior leaders, including diary, inbox, travel, and correspondence management to help maximise efficiency and prioritise key business activities.
• Coordinating governance and leadership processes, preparing board papers, reports, presentations, meeting agendas, minutes, and action registers to ensure timely and effective decision-making.
• Acting as a key point of contact for internal and external stakeholders, building strong relationships and ensuring clear communication across the business.
• Managing projects, team events, and business initiatives, while identifying opportunities to improve administrative processes and drive greater efficiency.
• Supporting the smooth operation of the wider team through meeting coordination, information management, reporting assistance, and collaboration with Executive Assistants across the organisation.
• Ensuring administrative, governance, and compliance requirements are delivered to a high standard, with a strong focus on confidentiality, accuracy, and continuous improvement.

Skills

Executive support

Diary management

Stakeholder management

Governance support

MS Office suite

Tools

Microsoft Outlook

Word

PowerPoint

Excel

MS Teams

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a passionate Executive Assistant to join us at Auckland Airport to support the Chief Operating Officer and Chief Digital Officer, who sit within our Executive Leadership Team.

Your key responsibilities are:

• Providing proactive executive support to senior leaders, including diary, inbox, travel, and correspondence management to help maximise efficiency and prioritise key business activities.
  
• Coordinating governance and leadership processes, preparing board papers, reports, presentations, meeting agendas, minutes, and action registers to ensure timely and effective decision-making.
  
• Acting as a key point of contact for internal and external stakeholders, building strong relationships and ensuring clear communication across the business.
  
• Managing projects, team events, and business initiatives, while identifying opportunities to improve administrative processes and drive greater efficiency.
  
• Supporting the smooth operation of the wider team through meeting coordination, information management, reporting assistance, and collaboration with Executive Assistants across the organisation.
  
• Ensuring administrative, governance, and compliance requirements are delivered to a high standard, with a strong focus on confidentiality, accuracy, and continuous improvement.
  

What you will bring to the role

At Auckland Airport, we are a busy hive of activity, and a lot of what we look for is how you would align with our AKL values All In | Tātou tatou - How we feel, Know How | Kōkiri Tahi - How we think and Let's Go | Karawhiua - How we act.

To ensure your success in this role, you will need:

• 3 to 5 years' experience in an EA role within a complex organisation, supporting governance processes and assisting in the preparation of board papers
  
• To be an excellent relationship builder with a persuasive communication style, you will be quick to build trust and confidence
  
• To be action orientated, focused on making an impact by achieving targets, and completing tasks and projects both as an individual and as a team member
  
• Sound planning, organisation, prioritisation and administration skills
  
• Computer literacy and knowledge with intermediate to advanced knowledge of Microsoft applications, including Outlook, Word, PowerPoint, Excel and MS Teams
  
• Commercially astute with the ability to influence through a 'shared interests' lens, generating cut-through to achieve strong positive outcome
  

About us

From the arrival of the Tainui Waka into the Manukau Harbour, Auckland Airport has always been a place of journeys. We stand proudly as the gateway to Aotearoa, welcoming travellers beginning their journeys, farewelling Kiwis to new destinations, connecting businesses and workers to new opportunities, and celebrating partners and investors who back us along the way. We have ambitions to be a global hub and a comprehensive development programme to deliver this vision.

With so many moving parts to keep the airport precinct running, it's our collaboration and passion that keeps everything together. This is what our culture and heritage have been built on. When you work with us, you'll share our ambition to be a great New Zealand business, and one that's making a strong contribution to the wellbeing of our communities and economy.

E mahi ana mātou mō Aotearoa. We are working for New Zealand.

Auckland Airport is more than just a business. It's a truly unique place with an important role to play in New Zealand's recovery. Together we're its custodians, knowing that the work we do has the power to create positive change for our customers, the community, the environment and for the prosperity of Aotearoa. We're all about creating a sense of place where everyone can thrive, and one where others aspire to work. We're a diverse and inclusive workplace and welcome people from all walks of life.

Whiria te tangata. Our values weave us together. They're what we stand for, who we are and how we act.