Team Admin - Clinical Quality And Safety

CGR Services; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Health New Zealand | Te Whatu Ora Auckland City Hospital is seeking an experienced Team Administrator to provide comprehensive administrative, secretariat and coordination support to the Clinical Risk and Safety Manager and the wider Clinical Quality and Safety Directorate.

This permanent, full-time role involves diary management, coordinating meetings, preparing agendas and minutes, organising travel, supporting recruitment, processing finance documents, maintaining records and assisting with

Qualifications

• Proven administration, team administration or office management experience.
• Advanced computer literacy and strong Microsoft Office skills.
• Excellent diary management and meeting coordination.
• Commitment to Te Tiriti o Waitangi and equitable outcomes.

Responsibilities

• Manage diaries and coordinate meetings, prepare agendas and minutes.
• Organise travel and support recruitment activities.
• Process finance documentation and maintain records.
• Assist with reporting requirements and ensure smooth operations.
• Act as a key contact across the service to leaders and teams.

Skills

Administration

Diary management

Meeting coordination

Microsoft Office

Communication skills

Organisational skills

Te Tiriti o Waitangi knowledge

Multitasking under pressure

Education

Relevant tertiary qualification

Tools

Datix

Concerto

Microsoft Teams

PowerPoint

Job description

Located at Auckland City HospitalPermanent positionFull-time, Monday to FridayWork within a high-profile Clinical Quality and Safety teamMake a meaningful contribution to improving patient safety and quality outcomesHealth New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

An opportunity for an experienced and highly organised Team Administrator to provide comprehensive administrative, secretariat and coordination support to the Clinical Risk and Safety Manager and the wider Clinical Quality and Safety Directorate. This is a varied and fast-paced role where no two days are the same. You will manage diaries, coordinate meetings, prepare agendas and minutes, organise travel, support recruitment activities, process finance documentation, maintain records, assist with reporting requirements, and act as a key point of contact across the service. You will play a critical role in ensuring the smooth day-to-day operation of the directorate, enabling senior leaders and clinical teams to focus on delivering high-quality care and improving patient outcomes. Please visit the position description here.

About the Team/Service

The Clinical Quality and Safety Directorate provides leadership, advice and support across Te Toka Tumai Auckland to strengthen quality improvement, patient safety, risk management and organisational learning. At Te Toka Tumai Auckland, we're not just hiring, we're building the future. Aotearoa's health system is in an exciting period of transformation, underpinned by the vision of Pae Ora | Healthy Futures. Together, we're creating a more equitable, accessible and people-centred health system that works for everyone.

About you

You will be an experienced administrator who thrives in a busy environment and enjoys supporting senior leaders and multidisciplinary teams. Essential requirements: Proven administration, team administration, personal assistant or office management experienceAdvanced computer literacy and strong Microsoft Office skillsExcellent diary management and meeting coordination skillsStrong organisational and time management skillsAccurate keyboarding and document management skillsExcellent written and verbal communication skillsAbility to manage multiple priorities and work effectively under pressureCommitment to Te Tiriti o Waitangi and achieving equitable outcomes for MāoriCurrent right to live and work in New Zealand

Desirable

Previous experience working within the healthcare or hospital sectorKnowledge of medical terminologyExperience using Microsoft Teams, PowerPoint and other Microsoft applicationsExposure to health information systems such as Datix, Concerto or similarRelevant tertiary qualification

About the location

Auckland is New Zealand's largest city and offers an outstanding lifestyle, combining world-class healthcare, diverse communities, vibrant culture, and easy access to beaches, islands, and outdoor activities. For more information on living and working in Auckland click here.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

If you have any questions about the role, please contact Belinda Peddie [e-mail]

We will review applications as they are received and may progress suitable candidates through the recruitment process prior to the closing date.

Health New Zealand reserves the right to close this advertisement early should a suitable candidate be identified or a sufficient number of applications be received.