Executive Assistant - Group Director Operations

Health New Zealand | Capital, Coast and Hutt Valley; Whanganui; On-site; NZD 75,000 - 110,000; Full time

Job summary

Health New Zealand | Te Whatu Ora Whanganui is seeking an experienced Executive Assistant to the Group Director Operations, Hospital and Specialist Services. You will provide confidential executive support, coordinate governance, and ensure smooth running of the Group Director Operations office in a dynamic healthcare setting.

The role requires diary management, preparation of correspondence and meeting documents, and proactive stakeholder engagement across the organisation.

Qualifications

• Significant experience supporting a senior executive or leadership team in an EA or equivalent role.
• Experience working within a large and complex organisation.

Responsibilities

• Manage executive diaries and correspondence.
• Coordinate governance and leadership meetings.
• Maintain action and decision registers.
• Support key organisational processes.
• Provide governance coordination for the Local Leadership Team.

Skills

Executive support

Senior leadership support

Communication

Discretion

Relationship management

Planning

Te Tiriti o Waitangi knowledge

Tools

Microsoft Office

Teams

SharePoint

Document management systems

Job description

Executive Assistant - Whanganui Hospital | Permanent Fulltime

This position is being filled through an Expressions of Interest (EOI) process and is available exclusively to

current Health NZ employees.

• Provide high-level executive and governance support in a fast-paced and rewarding healthcare environment

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building ahealth system that serves all New Zealanders.

About the Role

As the Executive Assistant to the Group Director Operations, Hospital and Specialist Services, you will provide high-quality,confidential executive support and governance coordination within a dynamic and complex healthcare environment.

This is a pivotal role that supports the effective management of executive priorities through strong coordination, sound judgement, relationship management, and a proactive approach to anticipating business needs.

You will be responsible for managing executive diaries and correspondence, coordinating governance and leadership meetings, maintaining action and decision registers, supporting key organisational processes, and ensuring the smooth running of the Group Director Operations office.

Success in this role requires exceptional organisational skills, discretion, initiative, and the ability to build trusted relationships with a wide range of stakeholders across the organisation

About the Team/Service/ Location

The Executive Assistant role sits within the Office of the Group Director Operations and provides support to the Group Director Operations, Hospital and Specialist Services, as well as governance support to the Local Leadership Team.

Working closely with executive leaders, clinical teams, operational managers, and enabling services, you will play a key role in supporting effective decision-making, organisational coordination, and service delivery across Health New Zealand | Te Whatu Ora Whanganui.

About you

As an experienced Executive Assistant, you will bring:

• Significant experience supporting a senior executive or leadership team in an Executive Assistant or equivalent role.
• Experience working within a large and complex organisation.
• Exceptional verbal and written communication skills, including preparation of executive-level correspondence, reports, and meeting documentation.
• Proven ability to exercise initiative, sound judgement, and professionalism when managing competing priorities and confidential information.
• Advanced skills in Microsoft Office, Teams, SharePoint, and document management systems.
• Strong organisational and planning skills, with the ability to anticipate needs and deliver results in a fast-paced environment.
• Excellent relationship management skills and the ability to work effectively with stakeholders at all levels.
• An understanding of, or willingness to develop knowledge of, Te Tiriti o Waitangi, Te Ao Māori, and culturally responsive practices.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.