Administration Officer

Talent Propeller Limited; Hawera; On-site; NZD 65,000 - 72,000; Full time

Benefits offered by this job

Sick leave bank

Flexible working opportunities

Retention incentive after five years

Job summary

STDC in New Zealand is seeking an experienced Administration Officer to join our Governance Team. You will provide day-to-day administrative support across the organisation, manage calendars, prepare and quality-check documents, and coordinate meetings, travel and events.

You will bring 3–5 years in a similar admin role, be proficient with Microsoft 365 (Outlook, Word, Excel, Teams, PowerPoint and Publisher), and demonstrate strong attention to detail, confidentiality and professional

Qualifications

• 3–5 years' experience in a similar administration role.
• Proficient with Microsoft 365 (Outlook, Word, Excel, Teams, PowerPoint and Publisher).
• Ability to handle confidential information with integrity and maintain trusted working relationships.
• Full or restricted NZ driver’s licence is required.

Responsibilities

• Provide day-to-day administrative support to Leadership Team and management teams.
• Coordinate calendars and meetings, prepare and quality-check documents.
• Assist with meeting and event logistics (agendas, minutes, venues and catering) and travel arrangements.
• Maintain key records and statistics; support fleet administration.

Skills

Diary management

Document support

Office administration

Meeting coordination

Fleet administration

MS 365 proficiency

Tools

Microsoft 365

Job description

We're looking for an experienced Administration Officer to join our Governance Team and provide high-quality support across the organisation. This is a busy, varied role where you'll keep things running smoothly through proactive diary management, document support, fleet and office administration, and coordination of meetings, travel and events.

About our District

Our mission is to make our communities better and this role plays a key part in achieving this. We are located in a tranquil area of New Zealand, offering some of the best access to the great outdoors. We also boast attractive housing prices for town, village or rural lifestyles and we are within commuting distance to larger centres.

About our Organisation

We are an energetic, progressive and values-based organisation that provides quality services and facilities for our communities. We place strong emphasis on our organisational culture, which in turn creates strong engagement across our team. We employ people with a 'Can Do' attitude, who want to work for a united organisation, with a strong sense of family, that is proud to serve its communities.

At STDC, we offer a proven "best place to work" environment, including access to a sick leave bank, flexible working opportunities and a retention incentive benefit upon five years of employment. Our team culture encourages innovation, we care about your professional development, and you will be working with an elite and motivated team of professionals.

About the Role

You'll provide day-to-day administrative support to Leadership Team members and their management teams, including coordinating calendars and meetings, preparing and quality-checking documents, and general office administration. You'll also assist with meeting and event logistics (agendas, minutes, venues and catering), fleet administration (vehicle checks and maintenance coordination), and arranging staff travel and training, while maintaining key records and statistics.

Do you have what it takes?

To be successful, you'll bring proven experience (ideally 3-5 years) in a similar administration role and be confident juggling competing priorities and deadlines. You'll be highly proficient with Microsoft 365 (Outlook, Word, Excel, Teams, PowerPoint and Publisher), have excellent attention to detail, and communicate clearly and professionally with staff, customers and suppliers. You'll use sound judgement, show initiative, work independently while knowing when to seek guidance, and maintain confidentiality and trusted working relationships. A full or restricted NZ driver's licence is required.

About you

You're a proactive, service-focused administrator who enjoys being the person others rely on to get things done. You're organised, adaptable and comfortable switching between detailed document work and people-facing coordination. You'll bring a positive, solutions-focused mindset and an understanding of the importance of working respectfully with others, including an awareness of Tikanga Māori (and ideally experience in local government).

Applicants for this position must be legally entitled to work in New Zealand, therefore must have NZ residency or hold a valid NZ work visa. In terms of residence class visa applications, priority will be given where the applicant is in New Zealand.

The full-time equivalent salary range for this position is between $64,980pa and $72,200pa and the appointed starting level will be dependent on skills and experience and will be discussed during interviews with shortlisted candidates.

Applications close at 5pm on Wednesday 26 August 2026 or when a suitable candidate has been appointed to the role.