Engineering School Administrator - Student Support & Events Lead

New Zealand Government; New Zealand; On-site; NZD 73,000 - 87,000; Full time

Job summary

The University of Waikato's School of Engineering is seeking an experienced administrator to provide comprehensive office support to the Dean, School Manager, staff and students. You will manage postgraduate applications, enrolments, travel arrangements, events, outreach and communications to help the School run smoothly.

Based in Hamilton, this full-time role offers varied duties from academic administration to student support, data handling, and coordination of purchasing and visits.

Qualifications

• Excellent ICT skills, including proficiency in Microsoft 365, Adobe and shared drives, with the ability to use Excel effectively to maintain and organise data.
• Extensive administrative experience, ideally including student support within a university or other complex organisation.
• Excellent organisational, time management and interpersonal skills, with the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills and a professional, courteous approach to working with people from diverse backgrounds.
• A high level of accuracy and confidence working with information, figures and financial transactions.
• Experience in event coordination and project administration, with the ability to support activities from planning through to delivery.
• Initiative, flexibility and the ability to work independently, including when working remotely or with limited day‑to‑day supervision.
• Experience working in a university environment with a working knowledge of university regulations and administrative procedures would be an advantage.

Responsibilities

• Support administration, events, outreach and day-to-day coordination for the School of Engineering.
• Provide comprehensive administrative and office support to the Dean, School Manager, staff and students.
• Assist with postgraduate applications, enrolments, examinations and grade processing.
• Coordinate travel arrangements, purchasing, meetings and events, and contribute to newsletters and social media.

Skills

Organisational skills

Interpersonal skills

Communication

Education

Relevant tertiary qualification or equivalent professional experience

Tools

Microsoft 365

Excel

Adobe

Shared drives

Job description

The University of Waikato's School of Engineering is seeking an experienced administrator to provide comprehensive office support to the Dean, School Manager, staff and students. You will manage postgraduate applications, enrolments, travel arrangements, events, outreach and communications to help the School run smoothly.

Based in Hamilton, this full-time role offers varied duties from academic administration to student support, data handling, and coordination of purchasing and visits.